Assistant Registrar of Degree Auditing and SCO

Franklin Pierce University • Rindge, NH

17d • Onsite

About The Position

The Registrar's Office at Franklin Pierce University is seeking an experienced higher education professional to serve as Assistant Registrar of Degree Auditing and School Certifying Officer (SCO). This is a dual-focus role reporting directly to the Registrar. On the degree audit side, you'll manage the full graduation lifecycle — reviewing student progress, processing applications to graduate, coordinating with Deans and Academic Advisors on degree completion, and overseeing diploma printing and distribution. You'll also serve as the University's School Certifying Official, certifying enrollment of veterans and eligible students to the VA, maintaining compliance with federal and state approval requirements, and acting as the primary point of contact during State Approving Agency visits. Beyond these two core areas, you'll help train faculty and staff, interpret and communicate academic policy, and contribute to the broader operations of the Registrar's Office. It's a position that rewards precision, policy knowledge, and a genuine commitment to student success — and one where your work has a clear, tangible impact on students at every stage of their academic journey, from enrollment through graduation.

Requirements

• Bachelor's degree from an accredited institution
• Three (3) years of experience in office or administrative setting.
• Proficient in Microsoft Office 365 (Word, Excel, Outlook, etc.).
• Strong written and verbal communication skills.
• Organizational skills with the ability to manage multiple tasks and deadlines independently.
• Demonstrated ability to provide high-quality customer service to diverse stakeholders.
• High level of professionalism, integrity, and commitment to data accuracy.
• Comfortable working in a fast-paced environment with evolving processes and policies.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Nice To Haves

• Three (3) years of professional experience in registrar’s office or higher education administration.
• Knowledge of FERPA and other federal and state regulations.
• Experience with student record systems such as Jenzabar One (J1) and academic record-keeping standards.
• Familiarity with Veteran’s Affairs education benefit policies and certification procedures.

Responsibilities

• Process applications to graduate, review student progress toward graduation and notify students/advisors of degree requirements and any deficiencies within their requirements.
• Communicate academic policy as it pertains to degree and commencement participation requirements.
• Perform a final evaluation of all student degrees to ensure that degree requirements are met and coordinate diploma printing and distribution process.
• Work with the Registrar to maintain all aspects of degree audit in the university database (Jenzabar One).
• Collaborate with Deans, Department Chairs, and Academic Advisors on the degree completion review process.
• Enter all necessary substitutions, waivers, and major/minor changes.
• Directs communication (due dates, notifications of issues, notification of approvals) pertaining to degree conferral.
• Attend all commencement meetings and manages commencement related tasks for the Registrar’s office.
• Fulfils education verification requests and submission to external agencies.
• Informs the State Approving Agency of any changes requiring approval (e.g., accreditation, location, ownership, catalogs and program modification).
• Sends certified copies of the school’s publications and related forms to the State Approving Agency.
• Meets with State Approving Agency to provide necessary files and information during site and supervisory visits.
• Certifies enrollment of veterans and eligible students to Veteran’s Affairs.
• Train faculty/staff on using applicable tools in the university database (Jenzabar One).
• Participate in professional development and staff training.
• Draft, proof, and edit office forms, letters, and official publications, as needed.
• Interpret and communicate academic policies relevant to the Registrar's Office.
• The ability to interpret, explain, apply and enforce policies and procedures established by the University.
• Perform other duties and special projects as assigned.

Benefits

• Paid Time Off (PTO): Enjoy 160 hours (4 weeks) of Paid Time Off, along with additional paid sick time for your well-being.
• Paid Holidays: Benefit from 20 paid holidays, including a 10-day winter break with full pay.
• Health and Wellness: Access medical, dental, and vision coverage for you and your family, ensuring comprehensive health care.
• Life Insurance: Secure the future for yourself and your family with employer-paid Life Insurance coverage ranging from 1.5x to 3.0x your salary, depending on your role.
• Disability Coverage: We cover both short-term and long-term disability, providing financial protection in unforeseen circumstances.
• Retirement Planning: Contribute to your retirement with our 403(b) plan, with immediate 100% vesting. Franklin Pierce University also makes contributions to support your long-term financial goals upon one year of employment or if qualified with prior higher education employment.
• Educational Benefits: Invest in your growth and development with our tuition benefits, allowing you and your qualifying family members to pursue undergraduate and graduate programs.
• Additional Perks: Enjoy various perks, including pet insurance, accident insurance, critical illness coverage, travel discounts, local business discounts, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level