Assistant Registrar - 4305

William Marsh Rice University • Houston, TX

409d • Onsite

About The Position

The Assistant Registrar (Registration) at Rice University plays a crucial role in supporting the educational mission by overseeing student registration processes and maintaining the integrity of academic records. This position involves managing various operations within the Office of the Registrar, ensuring efficient registration systems, conducting enrollment audits, and resolving registration-related issues. The Assistant Registrar also collaborates with a team to enhance academic support and improve business processes within the office.

Requirements

• Bachelor's Degree or equivalent related experience.
• Five-plus years of experience in an office or administrative environment, preferably in records management or a related field.
• Demonstrated experience in records (and data) management, accounting, or a closely related field.
• Excellent interpersonal, verbal, and written communication skills; strong customer service skills.
• Excellent analytical and problem-solving skills with attention to detail.
• Intermediate to advanced proficiency with Microsoft Office applications; understanding of database concepts.
• Knowledge of higher education academic curriculum and applicable laws, regulations, and policies.

Nice To Haves

• Advanced Degree
• Experience in higher education, particularly in a college or university Registrar's Office.
• Experience with specialized software tools commonly used in Registrar's Offices, such as Ellucian Banner, Degree Works, etc.
• Skill in interfacing software tools with Oracle tables and views.

Responsibilities

• Coordinate and manage student registration for each academic term, including course selection, add/drop periods, and waitlists.
• Ensure the student information system (SIS) is updated and functioning efficiently to handle all registration activities.
• Monitor and verify student enrollment status to ensure accuracy for financial aid, billing, and reporting.
• Address and resolve registration-related issues, such as holds, prerequisites, and overrides.
• Administer and assist with other OTR operations as needed, including business process analysis and improvement, training, and office communication.
• Manage comprehensive current and historical records, ensuring swift retrieval of information and report generation.
• Ensure meticulous adherence to data entry timelines and introduce innovative methods for meeting deadlines.
• Perform high-detail analyses and routine data integrity audits to ensure consistent data accuracy.
• Provide regular guidance and instruction in response to inquiries from the university community.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid holidays
• Professional development opportunities
• Flexible scheduling options
• Employee discount programs

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree