Assistant | Real Assets ELS

Apollo Management Holdings•El Segundo, CA

About The Position

Apollo is a high-growth, global alternative asset manager. In our asset management business, we seek to provide our clients excess return at every point along the risk-reward spectrum from investment grade to private equity with a focus on three investing strategies: yield, hybrid, and equity. For more than three decades, our investing expertise across our fully integrated platform has served the financial return needs of our clients and provided businesses with innovative capital solutions for growth. Through Athene, our retirement services business, we specialize in helping clients achieve financial security by providing a suite of retirement savings products and acting as a solutions provider to institutions. Our patient, creative, and knowledgeable approach to investing aligns our clients, businesses we invest in, our employees, and the communities we impact, to expand opportunity and achieve positive outcomes. Come to Apollo and join a community of extraordinary people who are committed to a culture of excellence and collaboration in everything that we do. We invest in our people for the long term and are committed to supporting their development at every stage of their career. Assistant - Real Estate Debt, El Segundo The Assistant provides administrative support to a team of executives within the Real Estate Debt and Credit Teams. Responsibilities include, but are not limited to, general, administrative, and/or project-based work, including coordination of contingent worker on- and off-boarding. The position may also require providing additional support to other members of the team.

Requirements

Bachelor’s Degree or seven or more years of administrative assistance experience or training, or equivalent combination of education and experience
Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
Strong initiative and ownership of responsibilities – Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
Demonstrates a flexible and adaptable mindset, readily embracing new systems, tools, and processes while proactively identifying opportunities to improve efficiency and optimize workflows.
Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required.
Team-oriented and collaborative attitude is a must
Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint

Nice To Haves

Experience in the finance industry is preferred but not required

Responsibilities

Schedule and organize meetings, conferences and off-sites including all related logistics/materials – pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed
Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
Execute on- and off-boarding of contingent workers for the executives’ teams, using the VNDLY platform
Screen incoming calls and greet guests in a professional and courteous manner
Update DealCloud with relevant meetings
Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets
Allocate and process expenses for executives, including American Express and Out of Pocket expenses using the Concur expense management system
Handle recruitment coordination and logistics for new employees on the team
Manage work priorities independently and respond to business outside of normal business hours as needed
Establish, develop, maintain and update filing system
Use US Mail, FedEx, and other services to send and track priority mail
Perform other related general administrative tasks for executives as assigned and required