Assistant Purchasing Agent

KB Homes • Las Vegas, NV

71d

About The Position

Manage the day-to-day community level purchasing task, including the following: Bidding - accurately and thoroughly bid and contract communities so the best market costs are received, accurate budgets are reported and maintained. Contracting - ensure all contracts, job start and other purchasing items are accurate, thorough, completed and distributed by the scheduled due dates. Contract Maintenance - Work with VP Purchasing, PA's and NAPA as a team to process job starts, contract changes and late options to ensure accurate and on time paperwork and payment to trades. Interact with appropriate internal and external personnel to clearly and thoroughly communicate proper standards and expectations and respond to and resolve any concerns. The Assistant PA is expected to review all contracts and/or change orders with the VP Purchasing before making them final and communicating to trade partners. The ultimate, decision-making authority lies with the VP of Purchasing.

Requirements

• High School Diploma or GED required.
• Minimum of 3-5 years experience in a purchasing related position (3 years if same industry, 5 years if other).
• Residential Construction knowledge or experience.
• 3 to 5 years of General Office Organization, Contract Administration, Administrative Assistance experiences.
• Proficient in using MS Word, MS Excel, MS Outlook.
• Ability to maintain the highest ethical behavior.
• Self-motivated and able to work in a collectively responsible team environment.
• Ability to stay organized and manage priorities in an efficient manner.
• Possess strong negotiation skills and experience.
• Exceptional communication skills necessary, both written and verbal; detail oriented with good follow-up and follow-thru skills.
• Excellent people and problem solving skills required.

Nice To Haves

• Accounting, Business and/or Construction Management degree is helpful but not necessary.

Responsibilities

• Manage time to most effectively meet the department's goals each day.
• Meet deadlines with complete and accurate information.
• Minimize the effect of unexpected interruptions on long term and daily tasks.
• Create and set up new community to bid.
• Send out bid invites via email to interested vendors.
• Create Spec Level & Scopes of work and coordinate plans.
• Research and respond to questions from bidders via email and/or phone calls.
• Pull bids from Bid program-KBolt, merge bids to include base and options into Job Cost Tracker.
• Negotiate any contracts to include base and options with management directive.
• Coordinate with the NAPA to execute contracts.
• Respond to calls/emails from operation team regarding contracts, plans, misc. questions, etc.
• Respond to calls/emails from subcontractors regarding contracts and field concerns, etc.
• Prepare contract change requests for review and approval by VP of Purchasing and VP of Finance.
• Coordinate with Superintendents, Architects and Subcontractors the scheduling of model frame-walks and field meetings.
• Coordinate between the division, NAPA and trade partner on any questions regarding payment status, invoice aging, lien releases and insurance issues.
• Set up, maintain and protect all documents on Vendor Database Buzzsaw.

Benefits

• Above average compensation packages and earnings potential.
• Full benefits.
• Outstanding 401K matching program.
• Bonus plans.
• Amazing promotional opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Construction of Buildings
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees