Assistant Property Manager

East Lake Management • Chicago, IL

113d

About The Position

The Assistant Property Manager at Flannery Apartments is responsible for maintaining a professional image and attitude that aligns with the company's objectives and the welfare of residents. The role involves a variety of administrative and operational tasks to ensure the smooth running of the property management operations.

Requirements

• Strong organization skills.
• High School education.
• Accurate typing.
• Accurate use of adding machine and other office equipment.
• Full-time secretarial experience (related field preferred).
• Well groomed.
• Ability to work well with and understand the problems of residents.
• Ability to assist the Manager in his/her duties.
• Capable of assisting in the performance of the Manager’s duties in his/her absence.

Responsibilities

• Maintain a professional image and attitude in keeping the objective of the company and residents’ welfare.
• Prepare and maintain complete resident files.
• Maintain general office files.
• Assist in advertising preparation for Market Limits.
• Type letters and memos.
• Assist in showing units and screening applicants.
• Assist in scheduling vacant units for refurbishing and occupancy.
• Assist in maintenance work order system and in following purchase order procedures.
• Assist in maintaining the required purchase order logs for each property.
• Prepare late notices and notices to pay rent.
• Order office supplies within established budgeted guidelines.
• Maintain tickler files for annual apartment inspections.
• Assist in keeping the apartment condition and status chart up to date.
• Assist in typing or maintaining monthly/weekly reports and analyses.
• Assist in collection of rents and preparation of receipts and deposits to the Corporate office.
• Assist in adherence to Employee Handbooks.
• Work with Attorney and Manager regarding legal proceedings.
• Assist in maintaining all required inventories for project supplies and equipment.
• Maintain records of rental levels of comparable units in surrounding areas.
• Answer the phone pleasantly and professionally.
• Maintain courteous communication with residents, applicants, and representatives of other companies.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees