Assistant Property Manager

Connex • Summit, NJ

75d

About The Position

LBA Logistics & LBA Properties ('LBA') is a full-service real estate investment and management company headquartered in Irvine, CA. LBA has a national industrial portfolio in all the major markets throughout the U.S. as well as a diverse office portfolio on the West Coast. LBA is a privately held company founded in 1991 with approximately 250 employees. LBA operates several closed-end real estate investment funds. We have an exciting opportunity for an Assistant Property Manager to join our team in the NJ office. Reporting to the Regional Operations Manager & Property Manager, you will provide support to the Operations Team as needed and assist with the management of approximately 5 million square foot portfolio of industrial properties located throughout the Tri-State area.

Requirements

• High school diploma required.
• Four year degree is preferred.
• Minimum of 2-3 years experience as an Assistant Property Manager.
• Ability to multi-task and handle interruptions calmly and politely.
• Proficient with word processing & spreadsheet software (Word and Excel).
• Strong organizational, problem-solving and analytical skills; able to manage priorities and workflow.

Responsibilities

• Assist with management of approximately 5 million square foot portfolio of industrial properties located throughout the North East Region.
• Provide support to Property Manager and ROM as needed.
• Coordinates building access to brokers, tenants and vendors.
• Responsible for building and maintaining relationships with tenants and vendors.
• On call for fire alarms and other property emergencies.
• Oversee service contracts, purchase orders, and work authorizations.
• Review and approve of property accounts payable invoices, and follow up on vendor payment issues as they arise.
• Actively find ways to reduce operating expenses while striving to increase the quality of service we provide tenants.
• Ensure code compliance and proper equipment maintenance for all properties.
• Actively participate in operations meetings.
• Coordinate customer move-ins and move-outs.
• Coordinate tenant appreciation events and other ESG initiatives.
• Assist with preparation of financial reports (such as accruals and variance reports).
• Assist with CAM reconciliations & CAM estimates.
• Prepare license agreements, telecommunication agreements, approval memos, and legal notices.
• Complete a variety of accounts receivable functions, such as delinquency calls and letters, payable applications, and delinquency notes.
• Assist in property budgeting and reforecasting.
• Assist with site inspections including vendor site visits, appraisal tours, and lender inspections.
• Review monthly tenant billings to ensure accuracy and field tenant questions regarding billings and cash applications.
• Assist with processing of capital projects.
• Document and process risk management insurance claims.
• Utility tracking and processing to ensure timely payment.
• Additional duties, tasks, or responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: High school or GED
• Number of Employees: 11-50 employees