Assistant Property Manager (Commercial Real Estate)

NAI Burns Scalo•Pittsburgh, PA

10d•Onsite

About The Position

We’re looking for a highly organized and service-oriented Assistant Property Manager to support the day-to-day operations of our commercial real estate portfolio. This role is perfect for someone who enjoys being hands-on and thrives in a collaborative environment.

Requirements

Associate degree in business management, or similar.
2–4 years in property management or related field.
Certified Property Manager designation; desire to obtain.
Strong organizational and communication skills
Familiarity with Yardi or similar systems preferred
Excellent communication and problem-solving abilities.

Responsibilities

Assist with communications, service requests, welcome packets, COIs, move-ins/outs, mail, perks, ribbon cuttings, parking leases, building access, amenities, signage, and supplies.
Prepare lease documents, track expirations, and submit for review/signature.
Assist in budget prep and track operating expenses, utilities, billbacks, and telecom.
Monitor rent payments and assist with collections.
Process invoices, assist with vendor pre-qualification and coordination.
Maintain COI documentation for vendors and tenants.
Track maintenance requests and schedule vendors.
Assist with emergency communications and response efforts.
Support inspections and document property conditions.
Log, prioritize, and assign work orders; track status updates.

Benefits

Time Off: 10 holidays, up to 10 vacation days, 5 sick days, flexible Fridays, and paid parental leave.
Perks: Free onsite parking and fitness center access
Benefits: Comprehensive medical, dental, vision, and life insurance, plus disability & FSA.
Financial Security: 401(k) with a 4% match, eligible after just 90 days.
Extras: Company cell phone or stipend, performance & company bonuses, and $400 in annual company swag!

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