Assistant Property Manager
About The Position
Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. This is a Hybrid working arrangement at our Tampa Bay, FL location. About you This position supports day to day operations and management of an office, retail, and industrial portfolio in the Tampa Bay area. Responsibilities include tenant relations, building operations, vendor management, lease administration and accounting/financial functions. The ideal candidate would be energetic, self-motivated and have superior time management and multi-tasking skills.
Requirements
- 3+ years' experience in Commercial Property Management.
- Ability to set own priorities to manage own time to meet deadlines with little or no supervision.
- Excellent customer service and interpersonal skills.
- Excellent organizational talent with great attention to detail.
- Excellent skills in Excel, Word, and Outlook; familiarity with Windows based software is required.
Nice To Haves
- Proficient in Yardi and Avid is a plus.
Responsibilities
- Serve as a professional and courteous point of contact for tenants and assist with service requests.
- Coordinate service calls with building engineers, maintain tenant service logs, follow up with tenants on status of requests and maintenance items and coordinate meetings.
- Assist Property Manager with lease documentation and all related correspondence.
- Process new tenant move-ins and move-outs from start to finish.
- Prepare correspondence; lease-related paperwork; take notes at meetings, track, copy and file documents and related functions.
- Monitor and maintain lease documents, track changes, maintain correspondence and leasing files.
- Review coded invoices for payment, get proper approvals for those above payment approval threshold.
- Verify accuracy on General Ledger vs. Budget.
- Maintain records and filing system.
- Assist with Accounts Receivable, review monthly rent-up, rent roll, and tenant statements for accuracy, track tenant payments, monitor tenant delinquencies and assist with collection calls as needed.
- Assist with preparation of annual budgets, forecasts, accruals, CAM estimates and reconciliation, and monthly reports.
- Assist Property Manager in completing additional month end reports including Significant Events, Variance Notes, Executive Summaries, Cash Flow Projections, Distributions, and Loan Draw Requests.
- Identify and research vendors for specific tasks as needed.
- Prepare Requests for Proposals and coordinate the vendor selection process including interviews and scoring.
- Also prepare, issue and track Service Agreements.
- Prepare vendor contracts with direction.
- Monitor, code and reconcile invoices to the original budget identifying changes in scope and fee.
- Collaborate with building engineers and vendors to resolve any issues.
- Perform periodic property inspections with Property Manager, Building Engineers, and/or vendors.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
