Assistant Property Manager - Residential

YMP Real Estate Management LLC•Louisville, KY

About The Position

The Assistant Property Manager performs many of the same tasks as the Property Manager including leasing, marketing, accounting, maintenance, resident relations, and management reporting policies, but under the direction of the Property Manager. The Assistant Property Manager should be fully capable of operating the property in the absence of the Property Manager. The Assistant Manager duties and responsibilities may include but are not limited to the following: Assist the Property Manager in supervising on-site staff. Work with the Property Manager to resolve property management issues. Work closely with and supervise Vendors to ensure compliance with service contracts. Recommend and/or authorize vendor contracts as appropriate. Assist the Property Manager with the preparation of operating and capital budgets as well as operating expense reconciliations. Assemble, review and assist the Property Manager in the implementation of the approved operating and capital budgets. Conduct routine property inspections to prevent/identify problems and exposures. Ensure adherence to owners’ policies and procedures, as well as compliance with codes, regulations and governmental agency directives. Assure optimal functioning of building life safety and security systems. Reviewing and ensuring accuracy of accounts payables. Receive work order requests and coordinate with the building technician or vendor as appropriate. Schedule building activity including move-ins/move-outs and verify insurance. Collaborate with Property Manager to maintain personal contact with owners. Assist Property Manager in the preparation of monthly reports according to needs. Ensure compliance with management agreements. Work with the Property Manager to facilitate property management, accounting, marketing, and construction needs. Other duties, responsibilities and special projects assigned.

Requirements

High school diploma or equivalent preferred
Minimum 2 years of industry experience
Sales and/or leasing experience.
General office and accounting skills.
Computer proficient.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee is frequently required to stand; walk and sit.
The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.

Nice To Haves

Bilingual – English and Spanish – preferred
Yardi experience preferred

Responsibilities

Assist the Property Manager in supervising on-site staff.
Work with the Property Manager to resolve property management issues.
Work closely with and supervise Vendors to ensure compliance with service contracts.
Recommend and/or authorize vendor contracts as appropriate.
Assist the Property Manager with the preparation of operating and capital budgets as well as operating expense reconciliations.
Assemble, review and assist the Property Manager in the implementation of the approved operating and capital budgets.
Conduct routine property inspections to prevent/identify problems and exposures.
Ensure adherence to owners’ policies and procedures, as well as compliance with codes, regulations and governmental agency directives.
Assure optimal functioning of building life safety and security systems.
Reviewing and ensuring accuracy of accounts payables.
Receive work order requests and coordinate with the building technician or vendor as appropriate.
Schedule building activity including move-ins/move-outs and verify insurance.
Collaborate with Property Manager to maintain personal contact with owners.
Assist Property Manager in the preparation of monthly reports according to needs.
Ensure compliance with management agreements.
Work with the Property Manager to facilitate property management, accounting, marketing, and construction needs.
Other duties, responsibilities and special projects assigned.