Assistant Property Manager (Commercial Properties)

Bradley Company • Indianapolis, IN

3d

About The Position

The Assistant Property Manager (APM) plays a critical role in supporting the day-to-day operations and financial performance of Bradley Company’s commercial real estate portfolio, including office, industrial, and retail assets. Acting as a trusted partner to the Property Manager, this position ensures tenant satisfaction, vendor accountability, and accurate financial management. The APM serves as a key point of contact for tenants and vendors, assists with budgeting and reporting, and helps deliver operational excellence across assigned properties.

Requirements

• High school diploma or GED required; Bachelor’s degree in business, real estate, or related field preferred
• 2+ years of commercial property management or related industry experience; prior assistant management or coordinator role preferred
• Familiarity with commercial leases, vendor contracts, and building operations
• Customer service oriented with a proactive, problem-solving mindset
• Strong financial acumen with demonstrated ability to assist in budgeting, reporting, and invoice processing
• High attention to detail and strong organizational abilities with the capacity to manage multiple priorities
• Excellent interpersonal and communication skills to effectively engage tenants, clients, vendors, and internal teams
• Proficiency with Microsoft Office Suite; experience with property management systems (Yardi) a plus
• Valid driver’s license with ability to travel between properties as required

Responsibilities

• Serve as a primary point of contact for tenant inquiries, service requests, and lease questions
• Coordinate tenant move-ins/outs, ensuring smooth transitions and positive experiences
• Support tenant engagement and client satisfaction initiatives through communications, events, and feedback initiatives
• Oversee daily building operations, including inspections, maintenance coordination, and service provider performance
• Ensure properties meet quality, safety, and compliance standards
• Manage vendor contracts, Certificates of Insurance, and bid processes
• Conduct regular site inspections and document findings
• Assist with emergency preparedness, life safety programs, and OSHA compliance for assigned properties
• Support the coordination of tenant improvement projects and capital repairs, monitoring progress and ensuring alignment with budget, lease, and client standards
• Assist with rent collection, accounts receivable, and monitoring delinquent accounts
• Process tenant bill-backs, vendor invoices, and purchase orders
• Contribute to annual operating budgets, CAM reconciliations, and monthly ownership reports
• Review and analyze property financial performance to identify cost-savings and efficiencies
• Maintain accurate lease abstracts and property records
• Partner with Property Manager to enforce lease provisions while balancing client/tenant relationship management
• Review and audit lease abstracts to ensure accuracy of rent escalations, options, renewals, and obligations
• Ensure compliance with tenant and vendor insurance requirements
• Assist in preparing legal notices, contracts, and agreements as directed
• Performs other duties and responsibilities as assigned to support business needs and contribute to team success.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees