Assistant Property Manager

JLL-posted 11 months ago
Full-time
Boston, MA
5,001-10,000 employees
Real Estate
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JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

  • Prepares all invoices in accordance of client budgets, for the GM/SGM to review and approve.
  • Responsible for maintaining all tenant/vendor current certificates of insurance.
  • Assists with maintaining vendor service contracts for the properties.
  • Responsible for the filing/maintenance of all electronic property files.
  • Assists with the preparation and review the annual jurisdictional forms and filings as required.
  • Supports Leasing Team in the preparation of lease and/or rental agreements and is responsible for lease administration process.
  • Reviews and approves purchases of supplies and equipment in accordance with client budgets and established parameters.
  • Responsible for compliance with development, revision and implementation of property manuals and on-line systems.
  • Works with Client Accounting Services (CAS) to manage the accounting process fully and directs on-site bookkeeping functions and collection process.
  • Oversees the development and revision of written accounting procedures for the office.
  • Prepares and reviews financial documents pertaining to all building operations.
  • Assists with the preparation of the final budget documentation (i.e., explanatory notes.) Plans and administers budget for the office building(s).
  • Creates and reports out regularly on the asset management plan.
  • Inspects facilities and equipment in conjunction with engineering to determine extent of service and equipment required.
  • Recommends, justifies, develops and coordinates projects that enhance the value of the office buildings.
  • Works with Building Engineer/Vendor to complete repairs/PM services pursuant to client and JLL guidelines.
  • Arranges for alterations to, or maintenance, upkeep, or reconditioning of facilities as specified in the operating budget, management plan and/or management services agreement.
  • Draft contracts within 24-48 hours, conduct follow-up with vendor for return of contract in a timely manner.
  • Assists GM/SGM with the bid process and prepares all service contracts to assure high quality and cost effective services.
  • Maintains role as primary contact for tenants relative to tenant service requests.
  • Assists GM/SGM with property inspections on a regular basis to ensure building operations are performing according to Jones Lang LaSalle standards and procedures.
  • Carries out supervisory responsibilities in accordance with the policies enumerated within the JLL Personnel Handbook and applicable laws.
  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
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