Assistant Property Manager (Sabre Springs)

Kilroy Realty Corporation • San Diego, CA

293d • $70,000 - $75,000

About The Position

This position will be responsible for assisting the Asset Management team on a day to day basis with all aspects of property management for the Sabre Springs and UTC portfolio. This position reports to the Sabre Springs Senior Property Manager.

Requirements

• Minimum of 3-5 years working in a professional office environment.
• Minimum of 3 years working in a commercial real estate environment.
• Accounting experience required and good math skills are essential.
• Must be self-motivated and possess excellent phone etiquette.
• Convey a highly professional manner and must be highly organized.
• Solid understanding of office procedures.
• Typing skills 60+.
• Excellent spelling and grammar.
• Highly computer literate with Word and Excel.

Responsibilities

• Coordinate tenant moves.
• Greet tenants and visitors and provide front desk and telephone coverage, in conjunction with the Property Coordinator.
• Maintain project, vendor, and tenant files.
• Work with team on weekly operations meeting, agenda, open items, and preparation of weekly meeting minutes.
• Provide support for Property Coordinator as needed for accounts payable.
• Responsible for running current aging reports on the 5th, 10th, and 15th of each month.
• Contact tenants via phone and letter for outstanding receivables.
• Provide Property Manager with status updates.
• Ensure Property Coordinator is creating and maintaining account receivables contact list.
• Prepare and track tenant utilities, after-hours lighting and HVAC billings; generate sundry billings in Yardi.
• Generate tenant late fees as needed.
• Assist Property Manager with end of the year CAM reconciliation letters and annual tenant CAM estimate letters.
• Provide Operating Accountant and Property Manager with monthly accrual data.
• Assist with compilation of information/data for annual budget preparation, as needed.
• Support Property Manager on monthly variance reports.
• Prepare and submit Tenant Accounting Adjustment Form's and Square Footage Adjustment Form's as needed.
• Review Lease Abstracts from Accounting for Property Manager approval.
• Work with property team in annual budget preparation which can include getting bids and additional pricing, evaluating pricing for correctness and budget input into accounting software.
• Assist Risk Management in obtaining timely renewal or submittal of insurance binders for tenants and vendors.
• Prepare incident report forms and submit to Risk Manager.
• Assist Property Manager with regular property walks and preparation of punch lists.
• Follow up with vendors to confirm timely completion of punch list items.
• Participate in annual property inspections.
• Process tenant requests for keys and access cards.
• Assist Asset Management team in coordinating all tenant, property and training events.
• Coordinate signage program, including directory boards, tenant suite signs, floor directory signs, evacuation and restroom signs, etc.
• Prepare and distribute tenant memos and notifications.
• Prepare move-in packages and assist in coordination of tenant move-ins/outs.
• Assist in implementation and compliance of tenant lease obligations.
• Prepare tenant manuals and emergency procedures.
• Educate tenants on project's recycling program.
• Assist Property Manager in resolving miscellaneous tenant issues.
• Track tenants' maintenance and repair obligations for tenant-specific equipment.
• Responsible for assisting the asset management team with monthly walk-throughs and follow up requests.
• Monitor outside vendors for compliance of contracts, including coordination with and oversight of security and janitorial staff.
• Liaison with engineering team to complete tenant work orders in a timely manner.
• Assist Asset Management team with the collection of bids for projects, and/or maintenance and repairs.
• Generate and maintain vendor contracts, purchase order documents and vendor files.
• Inspect job site after service has been performed to ensure that work was done to specifications.

Benefits

• Base pay range for this role is between $70,000 and $75,000.
• Eligible for an annual discretionary bonus.
• Comprehensive group health benefits program including medical, dental, vision.
• FSA, HSA options, Group Life & Disability, LTD coverage.
• Retirement savings plan with a competitive employer match.
• Employee support programs like parental leave coaching program.
• Wellness and commuter benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: Bachelor's degree