Assistant Property Manager (CRE)
About The Position
Under limited supervision, the person in this role provides general administrative support to the Mall Management staff. The Assistant Property Manager collects, compiles, and analyzes moderately complex data and information, prepares presentations, and composes straightforward written descriptions of results. Interaction is driven by foot, telephone and mail traffic. Foot traffic consists of the general public, merchants and tenants, maintenance and contractor personnel, security and police personnel and related persons to each of those categories, all day long. The majority of tasks require independent planning and prioritization. The Assistant Property Manager must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.
Requirements
- High school diploma or equivalent, some college or professional school; Bachelor's degree preferred
- 4-6 years of experience in an administrative support role in a fast-paced environment
- The ideal candidate will possess the following characteristics: highly organized, attention to detail, team player, strong communication skills, ability to work under pressure and meet deadlines, goal oriented and a self-starter.
- Ability to read, write, interpret and analyze documents such as leases, contracts, operating and maintenance instructions, and procedure manuals.
- Excellent communication skills, including ability to speak effectively with shoppers, tenants, vendors and team members
- Excellent business writing and verbal communication skills
- Proficiency in Word, Excel, PowerPoint and Outlook. Knowledge of Building Engines and Nexus is a plus.
Nice To Haves
- Knowledge of Building Engines and Nexus is a plus.
Responsibilities
- Perform high-level, administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information
- Administrative support for property financial cycle as relates to Accounts Payable and Accounts Receivable, Tenant Sales, property budget, contract preparation
- Manage/track/update Insurance Certificates for any/all Tenants and/or vendors
- Oversee maintenance of work order and purchase order systems
- Assist in budgeting and lease administration activities
- Study management methods to improve workflow, simplify reporting procedures and process, and implement cost reductions
- Coordination and support with short-term license agreements, tracking and reviewing milestones of lease agreements
- Research, prepare and edit reports and presentations
- Assist in implementing property activities, internal and external
- Contact is with executives, managers, other employees, tenants, and customers mainly to assist with information exchange, problems and requests
- Support and administration of marketing events, promotions, sponsorships, collateral management
- Assist in daily business of managers, which includes general office work, answering phones, greeting guests, sorting and distributing mail, ordering and maintaining inventory of office supplies and equipment, managing file systems
- May direct services, such as maintenance, repair, purchasing and replenishing supplies,
- Schedule meetings/conference calls and appointments
- Prepare, maintain and distribute activity and event lists
- May operate as management office support person for localized IT issues
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Real Estate
Number of Employees
5,001-10,000 employees
