Assistant Property Manager ( CRE )

Cushman & Wakefield•New York, NY

8d•$39 - $46

About The Position

•Under the supervision of the Property Manager, the Assistant Property Manager shall support all functions related to the daily operations and long‑term performance of a small portfolio of commercial office buildings, including supervising staff, coordinating building operations, maintaining client standards, and ensuring strong financial performance and tenant satisfaction. We are seeking candidates with a minimum of 4 years of hands‑on experience in commercial real estate property management.

Requirements

High school diploma/GED equivalent; Bachelor’s Degree preferred
At least 4 year of commercial real estate property management or related experience
Proficiency in Microsoft Office Suite
Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines
Customer Service Focus
Organization skills
Time Management skills
Communication Proficiency (oral and written)
Initiative
Multi-Tasking
Sense of Urgency

Responsibilities

Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence. Coordinate office supplies in absence of a property administrator
Assist in lease administration activities, including abstracting leases and keeping our database current
Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts
Prepare and coordinate bid proposals and service contracts
Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client-directed policies
Ensure invoices are processed in accounting with appropriate back-up and according to established procedures
Coordinate tenant move ins and move outs, including furniture delivery and pick up
Oversee maintenance of work order and purchase order systems
Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within data base is current and up to date
Update and maintain office procedures in the property Operation’s Procedure Manual under direction of manager
Ensure Certificates of Insurance for tenants and vendors are up to date
Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval
Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner
Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office
Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager
Participates in performance oversight of all service contractors who perform contract services