Assistant Property Manager (commercial properties)

Elwood Professional • Palo Alto, CA

386d • $70,000 - $75,000

About The Position

The Assistant Property Manager will join a small team at a real estate investment and management firm, focusing on the first-party management of a commercial office campus property in Palo Alto, covering approximately 500,000 square feet. The role requires onsite presence and offers a salary range of $70K to $75K, depending on experience, along with annual bonus potential and a strong benefits package.

Requirements

• Bachelor's Degree preferred.
• Real Estate License (will allow for time to obtain after offered the position).
• Minimum of 2-3 years' experience in property management, with a focus on commercial properties (office, retail, or industrial).
• Experience with Budgeting and CAM Reconciliation processes.
• Proficient with word processing & spreadsheet software (Word and Excel).

Responsibilities

• Coordinates building access to brokers, tenants, and vendors.
• Responsible for building and maintaining relationships with tenants and vendors.
• Assists with site inspections including vendor site visits, appraisal tours, and lender inspections.
• On call for fire alarms and other property emergencies.
• Oversee service contracts, purchase orders, and work authorizations.
• Actively find ways to reduce operating expenses while striving to increase the quality of service provided to tenants.
• Responsible for ensuring code compliance and proper equipment maintenance for all properties.
• Actively participate in operations meetings.
• Assist with move-ins and move-outs.
• Coordinate tenant appreciation events.
• Assist with CAM reconciliations & CAM Estimates.
• Prepares license agreements, telecommunication agreements, approval memos, and legal notices (such as 3-day notices).
• Assists in reforecasting of property budgets (simple, corporate allocations).
• Conduct quarterly property inspections, including MRI input.
• Documenting and processing risk management insurance claims.
• Assist with tenant chargebacks and adjustments and associated backup documentation processing.
• Assist with financial reporting when needed, including reviewing and approving property accounts payable invoices.
• Assist with a variety of accounts receivable functions, such as delinquency calls and letters, payable applications, and delinquency notes.
• Verify monthly rental updates.
• Assist in monthly reporting process, including ledger review and making expense accruals.

Benefits

• Annual bonus potential
• Strong benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Administrative and Support Services
• Education Level: Bachelor's degree