Assistant Project Manager

Thomas Riley Artisans Guild•Florence, MA

About The Position

Assists Project Managers with various select projects from handoff from Sales to completion. Communicates directly with Project Managers and assists with managing contractors, designers, subcontractors, TRAG department managers, and clients concerning material selections, sample approvals, monitors project costs, staffing, and scheduling. Assists with project status reports for the Project Management team and works to ensure plans adhere to contract specifications. Relies on lead Project Managers to plan and accomplish goals. Assist with accurate field dimensions and daily review/updates of the project schedule.

Requirements

2+ years’ experience in the residential custom woodworking industry.
Must be able to read and interpret drawings and assist project engineers by conducting field measurements and identifying interference.
Strong computer skills including AutoCAD, Windows-based applications, Microsoft Office, BlueBeam scheduling software and Sage 300.
Must possess strong mathematical aptitude.
Must possess a strong understanding of the English language.
Communication, organizational and interpersonal skills are essential.
Must possess a positive, can-do attitude.
Must share TRAG’s Core Values.
Passionate Professionals
Accountability
Candor & Curiosity
Love & Kindness
Shoulder-to-Shoulder
Every Minute Counts
Performance must meet TRAG’ standards.
Must be flexible and able to travel.

Responsibilities

Focus on Job Profitability
Assisting with project schedules
Cross-departmental communication
Utilizing the latest Company software platforms, include but not limited to Sage, Datamaxx, Auto CAD, and Outlook.
Assists with file maintenance.
Assists with Change Order Management
Proactively manages assigned projects to ensure Project Managers have the support they need for contracted work to meet schedules, budget, and client satisfaction.
Assists with project schedule updates.
Works with PM & Engineering Department on shop drawing review, Step 2 meetings, and final drawing release review.
Assists Project Managers with client relationships, performs design reviews, and tracks changes.
Prepares and tracks Submittals in Sage 300 to obtain approvals for all items requiring approval.
Submits accurate and detailed Sample Request Forms to the VP of Finishing Operations with proper descriptions and scope.
Returns Sample Approvals with client signature to VP of Finishing Operations.
Works with the PM to create and prepare Sage 300 Change Requests, submits to the VP of PM & ENG for review.
Once approved by the VP of PM & ENG, Change Requests are submitted to client approval.
Updates the status of Change Requests as required.
Works with Procurement/Inventory and Accounting to assure project expenses are job costed according to Company protocol.
Works with the Project Manager and Accounting to prepare and submit project invoices according to the Company protocol.
Assists with preparing punch lists for each project and works with department managers to complete.
Works with PM & VP of Field Operations to estimate and schedule deliveries and installation needs in advance.
Assists Project Managers in preparing project status for the weekly production meeting for all responsible projects.
Monitors jobsite safety, OSHA compliance, insurance documentation, current certificates, code compliance, building/site rules, permitting, application preparation, submissions, and inspections as required.
Understands and recognizes Nothing Less Than Monumental craftsmanship.
Works with Purchasing and Shipping departments to ensure required materials are acquired and reach job sites according to schedule.
Provides individual contribution in problem solving efforts on selected projects to improve quality and reduce costs.
Builds and maintains confident problem-solving of company personnel by exposing and educating them on best practices, modern technologies and their uses.
Performs other duties and responsibilities as assigned.
Abides by all Company policies, procedures, and applicable laws.
Other Responsibilities as required.