Facilities Services Group - Assistant Project Manager

Cornerstone Companies•Indianapolis, IN

3d•Onsite

About The Position

At Cornerstone Companies, Inc., we believe that the spaces where care is delivered matter deeply. For more than 35 years, we’ve supported healthcare environments where compassion, dignity, and comfort come first. Across 22 states and 10 million square feet, our teams help create places where patients and families feel supported during some of life’s most important moments. We are seeking an Assistant Project Manager who is highly organized, service-minded, and eager to grow in healthcare facilities and medical office building improvements. This role supports tenant and building improvement projects that help providers deliver care safely, efficiently, and comfortably. Why Cornerstone? Our culture is built on values that guide how we treat one another every day: Caring We build strong relationships and treat every person with kindness and respect. Creative We find thoughtful, practical solutions to support quality, comfort, and performance. Character We act with integrity, professionalism, and accountability—especially when it matters most. At Cornerstone, you’re not just an employee—you’re part of a team that understands the importance of showing up with purpose. Principal Objective The Assistant Project Manager (APM) supports the Cornerstone Facilities Services Team in the planning, coordination, and execution of Tenant and Building Improvements across a portfolio of Medical Office Buildings. This position provides hands-on assistance with budgeting, vendor coordination, documentation, and site support. The APM works closely with property managers, leasing teams, engineers, contractors, and tenants to ensure assigned projects are tracked, communicated, and supported—while gaining valuable exposure to the full project lifecycle. What You’ll Do Your daily work helps keep projects organized, moving forward, and clearly communicated. Responsibilities include: Assisting with the preparation and tracking of project budgets, schedules, and reports Coordinating with vendors, tenants, and contractors to schedule site visits, inspections, and meetings Supporting the Facilities Project Manager in the preparation and review of contracts, bids, and scopes of work Maintaining organized and accurate project documentation, files, and tracking logs Helping prepare meeting agendas, minutes, and progress updates for stakeholders Conducting site visits with the Facilities Project Manager (or independently) to support inspections and verify progress Entering and updating project information in company systems and tracking tools Supporting bid solicitations by gathering vendor quotes and summarizing information Assisting with reviewing invoices for accuracy before submitting for approval Communicating regularly with project stakeholders to relay status updates and gather feedback Performing other related duties as assigned Additional Support You May Provide Occasional travel for site visits and meetings (1–3 times per quarter, or more as needed) Support for special projects, documentation clean-up, and reporting initiatives Additional administrative coordination to keep projects compliant and well-documented What We’re Looking For Education and Experience Required Associate’s degree in construction management (or equivalent field and office experience) 2+ years of experience in medical office construction, tenant improvements, and/or construction administration Knowledge, Skills, and Abilities Proficiency using technology (computers, smartphone, tablets) Excellent oral and written communication skills Ability to work well under deadlines, manage a high volume of work, and prioritize effectively Strong attention to detail and ability to support multiple projects with professionalism Professional demeanor and ability to discreetly handle confidential and time-sensitive information Preferred (but not required) Construction management experience in commercial building construction or medical construction project management Familiarity with reading construction drawings and scopes of work Interest in growing into a Project Manager or similar role over time Work Environment This position is based at the Cornerstone Corporate Office and includes work in the field at different project locations as needed. The role may involve exposure to indoor and outdoor environments and the elements during site visits, along with coordination across multiple teams and stakeholders. Join Our Team If you’re looking for a role where your organization, communication, and follow-through directly support healthcare environments—and where you can grow your career in project management—we’d love to hear from you! Qualifications

Requirements

Associate’s degree in construction management (or equivalent field and office experience)
2+ years of experience in medical office construction, tenant improvements, and/or construction administration
Proficiency using technology (computers, smartphone, tablets)
Excellent oral and written communication skills
Ability to work well under deadlines, manage a high volume of work, and prioritize effectively
Strong attention to detail and ability to support multiple projects with professionalism
Professional demeanor and ability to discreetly handle confidential and time-sensitive information

Nice To Haves

Construction management experience in commercial building construction or medical construction project management
Familiarity with reading construction drawings and scopes of work
Interest in growing into a Project Manager or similar role over time

Responsibilities

Assisting with the preparation and tracking of project budgets, schedules, and reports
Coordinating with vendors, tenants, and contractors to schedule site visits, inspections, and meetings
Supporting the Facilities Project Manager in the preparation and review of contracts, bids, and scopes of work
Maintaining organized and accurate project documentation, files, and tracking logs
Helping prepare meeting agendas, minutes, and progress updates for stakeholders
Conducting site visits with the Facilities Project Manager (or independently) to support inspections and verify progress
Entering and updating project information in company systems and tracking tools
Supporting bid solicitations by gathering vendor quotes and summarizing information
Assisting with reviewing invoices for accuracy before submitting for approval
Communicating regularly with project stakeholders to relay status updates and gather feedback
Performing other related duties as assigned