Assistant Project Manager

James G. Davis Construction (DAVIS)•Rockville, MD

1d•Onsite

About The Position

At DAVIS, we're redefining the way people experience construction by building success for all. The Assistant Project Manager is responsible for assisting the Project Management Team with the daily management, coordination, and execution of the construction process. This role will assist with safety management, quality, cost management, contracting, scheduling, estimating, bidding and contract administration function to ensure successful completion of the project, both timely and within budget. Founded in 1966, DAVIS Construction is a general contractor in the Midatlantic region, building over one billion dollars' worth of construction a year, including some of the region's most complex and notable projects, across 11 diverse market sectors. Consistently ranked as an industry leader both nationally and locally, DAVIS has been recognized for 18 consecutive years as one of the area's Best Places to Work by the Washington Business Journal. At DAVIS, our vision is to build a culture that is innovative, connected, and balanced. Join us at DAVIS to build a career that is innovative, connected and balanced.

Requirements

Bachelor’s Degree in Engineering, Construction Management, Architecture, or related field or equivalent construction experience
Minimum of two (2) years previous construction experience
Knowledge of principles and practices of engineering and construction project management, including safety standards
Demonstrated ability to: understand and learn technical systems and processes and show initiative, self-motivation, decision making and appropriate level of commitment to job
Exhibit the skills necessary to take on entry level management and leadership roles
Decision making, research and analytical problem solving skills
Time management with the ability to organize, assess and prioritize multiple tasks, projects, and demands, and to work independently
Possess strong verbal and written communication skills, and interact effectively at all levels within the organization
MS Office – Microsoft Word, Excel, Power Point and Outlook experience
Project management and scheduling software experience (i.e. Primavera, MS Project, or other)
Certifications for First Aid, CPR and OSHA 30-hour
General Contracting experience

Responsibilities

Enforce the DAVIS Safety program in accordance with DAVIS Policies and Processes, local, state, and federal laws to include all subcontractors
Participate in and reports on safety walks
Assist in the development of project-specific safety plan and orientation process
Obtain and maintain current certifications for First Aid, CPR and OSHA
Provide an operational support role in the project pre-construction services and bidding process to include preparing cost estimates, generating scopes of work, preparing preliminary schedule and site logistics as required
Participate in the development of DAVIS Bid or GMP Package to include proper development of trade scopes, solicit and review subcontractor and material supplier bids, comprehensive project schedule and any necessary bid clarifications for review and approval by senior staff
Assist with buy-out process
Develop, or assist with the implementation of the project budget
Under the direction of senior management, negotiate and issue subcontract agreements, purchase orders, subcontractor submittal and RFI management, subcontract change orders, subcontractor schedule management, and subcontractor close out management
Provide support information to the detailed project construction progress schedule in coordination with Superintendent, Project Manager, subcontractors and suppliers; update the schedule on a timely basis or as required by the Project with guidance from the primary Project Manager and Superintendent
Assist in the preparation and maintain tracking logs for contract documents, submittals, shop drawings, requests for information (RFI’s), change orders, and material deliveries
Review of submittals, shop drawings, and requests for information (RFI’s), including coordination with contract documents, with guidance from Superintendent and Project Manager
Assist in sustainability and LEED tracking
Maintain a complete, current and accurate set of contract documents and “as-builts”; electronically post and update drawings with RFIs and submittals
Prepare change proposals, negotiate, execute, and issue change orders to subcontractors and others; prepare revisions to the budget, as a result of change orders
Utilize subcontract terms and know how they apply to various situations on a project
Track and obtain properly executed documents to include contracts, insurance certificates, bonds and other documents as required
Assist and / or lead with project meetings, internal, owner or subcontract meetings, as required with supervision of lead Project Manager
Prepare subcontractor meeting agenda and supporting materials; begin to run weekly meetings with assistance / participation
Maintain meeting notes and issue meeting minutes that have been reviewed and approved by Project Manager
Assist and / or lead in the preparation of the Project Status Report (PSR) to include project safety reports; updating cost management items, schedule, and tracking document; identifying risk; and generating project photos
Review, approve and code the subcontractor and vendor invoices, as directed
Lead and / or partner with DAVIS Superintendent to run subcontractor preconstruction, progress, and coordination meetings, including the issuance of meeting minutes, as directed
Assist in the development of site logistics and sequencing diagrams; create the documents using proper software systems
Assist in monthly project owner invoicing as required including subcontractor invoicing reviews, material invoicing review, budget management
Assist and / or lead in the management of project closeout process with preparing and completing the job close out check lists, punch list process, collecting and issuing project close out documentation
Gather documentation necessary to assist / execute financial closeout with owner, subcontractor and / or vendor disputes
Take progress photos and save onto server; issue a photo report, as necessary
Perform other duties as assigned
Participate in the implementation, and utilize the DAVIS Quality Management system in the execution of the project
Using DAVIS standards, review and prepare proper submittals to comply with contract documents
Assist with the implementation of the budget/cost control process, change management process, invoicing process, Project Status Report process, schedule control and maintenance process in accordance with the DAVIS quality standards on a consistent basis
Create and manage quality control and deficiency logs utilizing Latista, or similar software
Assist in the development of thorough scopes of work for each trade to ensure buy-out completeness
Assist in the process to solicit, review and analyze bids from subcontractors and material suppliers for correct scope of work; assuring accuracy
Learn and coordinate with other project team members to assure adherence to Best Practices Commitment
Perform responsibilities with excellence in service, integrity and building relationships as exemplified in DAVIS core values
Take the necessary steps in following tasks through to completion
Demonstrate involvement in DAVIS sponsored activities and industry-related events
Participate with the retention and recruiting of current and future DAVIS employees
Responsible for Project Engineer and Project Coordinator duties, as required to provide back up to office staff when key personnel are absent
Team with DAVIS Superintendent to assist and / or lead the construction process for the duration of the project
Actively participates and promotes a collaborative environment with owners, property managers, design team members, co-workers, subcontractors, vendors and other contractors to enhance effective communication
Work well with others at all levels; fosters the spirit of cooperation to create a collaborative team environment
Effectively communicate with DAVIS team, owners, architects, and subcontractors from preconstruction through project completion
Develop strong relationships with project team through owners meeting, project meetings, internal, and / or subcontract meetings
Participate in presentations for potential projects, internal corporate initiatives, etc.
Provide and use subcontractor qualification reports to assess subcontractor performance to provide project teams with strategic guidance
Identify and execute a proactive approach to solving project issues including supporting active research, coordination with other DAVIS resources, connecting with Subcontractor community as necessary to help foster creative solutions
Write fully coordinated RFI’s that offer solutions and field information to the design team
Implement solutions in a timely manner
Manage task priorities and execute effectively
Organize workflow, workspace, files and resources effectively
Know the details of the project while maintaining a big picture outlook
Demonstrate sense of urgency related to project billing and change order execution
Fulfill attendance and commitment expectations
Execute timeliness of project specific duties
Prepare, maintain and complete the job start-up and closeout checklists
Mentor and assist subordinate project team members