Assistant Project Manager

I-Grace•New York, NY

4d•$70,000 - $100,000

About The Position

The Assistant Project Manager (APM) plays a key role in supporting the Project Manager and ensuring the smooth administration of all project documentation, including financials, construction documents, and subcontractor submissions. Acting as the primary conduit of information between I-Grace, subcontractors, and vendors, the APM ensures accuracy, efficiency, and organization in all aspects of project execution.

Requirements

Minimum 2+ years of experience in high-end residential construction or facilities management.
Proficiency in Sage 300/Timberline, construction accounting, MS Project, and MS Office Suite.
Strong organizational, communication, and problem-solving skills.
Ability to thrive in a fast-paced, detail-driven environment.

Nice To Haves

Bachelor’s degree in Architecture, Construction Management, or Engineering preferred.

Responsibilities

Maintain updated budgets, buyout worksheets, change orders, and trade awards.
Process subcontractor/vendor invoices and prepare waivers of lien.
Draft commitment documents and contracts with subcontractors and suppliers at the direction of the Project Manager or Project Executive.
Participate in buyout of minor scopes (e.g., glazing, bath accessories).
Order incidental materials and tools for field use and prepare in-house schedules (doors, hardware, accessories, etc.).
Track, update, and file architectural, engineering, and consultant drawings and specifications.
Manage submittals, RFIs, shop drawings, and samples, ensuring all associated logs are accurate and current.
Assist the Project Manager in preparing project reports, meeting minutes, and tracking logs.
Revise punch lists in collaboration with the Project Manager and Superintendent.
Maintain thorough and organized project files in both binder and electronic formats.
Prepare owner service and maintenance manuals in cooperation with the Site Superintendent and Project Manager for turnover to clients and I-Grace’s Service & Maintenance division.

Benefits

Health insurance - medical with virtual visits and health advocate availability, dental and vision
401(k) with company match
Generous paid time off
Professional development opportunities
Accident, Critical Illness and Hospital Indemnity Insurance Insurance
HSA & FSA
$50,000 worth of employer paid life insurance
Legal Plan benefits
Identity & Fraud benefits
Pet Solution benefits
Employee referral bonus
Employee Assistance Program
Home & Auto discounts and more!