Assistant Project Manager

$65,000 - $75,000/Yr

YMCA - New York, NY

Full-time - Entry Level

New York, NY

Social Assistance

About the position

The Assistant Project Manager at the YMCA of Greater New York will play a crucial role in advancing the implementation and organization-wide usage of property management software systems. This position is integral to the Properties Department, which oversees the management of the YMCA's extensive real estate portfolio across New York City. The Assistant Project Manager will focus on enhancing the functionality of software systems such as Microsoft SharePoint, Nantum OS, and Asset Essentials, while also providing administrative support to the Project Director.

Responsibilities

• Advanced development of the Properties Department SharePoint site.
• Continue to evolve SharePoint layout based on management needs and feedback from branch property management staff.
• Develop and administer surveys, including supporting branch property management staff with the completion of surveys.
• Have completed surveys routed to respective branch information folders automatically.
• Develop and refine new workflow processes.
• Troubleshoot and assist staff with end-user issues.
• Support the Properties Department staff with the implementation of Nantum.
• Review and analyze branch utility data, including providing assistance with quality assurance efforts.
• Generate reports as needed using data extracted from Nantum.
• Serve as an interface with Nantum customer service and software development staff.
• Serve as the Properties Department's subject matter expert for Asset Essentials.
• Generate periodic reports tracking branch usage and performance.
• Serve as a troubleshooting resource for branch property management staff.
• Liaise, as needed, with Asset Essentials staff.
• Provide administrative support, as needed, to the Project Director.
• Assist with meeting preparation and follow-up.
• PowerPoint creation and formatting, as well as miscellaneous document formatting.
• Creation and tracking of purchase order requests, vouchers, and waivers.
• Meeting coordination as needed.

Requirements

• Associate's degree in Computer Science, Software Engineering, or a related field required; Bachelor's degree preferred.
• Minimum of one (1) year of experience working in an analytical and deadline-driven environment.
• Proficiency in Office software, such as Microsoft Word, Excel, PowerPoint, and Outlook Express.
• Experience in utilizing Microsoft Excel to generate reports, create charts, and visualize data sets.
• Experience in working with Microsoft SharePoint, Microsoft Forms, and Microsoft Power Automate.
• Experience in working with Python, Pandas, and other dataset libraries.
• The ability to quickly understand new software and technologies.
• Experience in providing administrative support in a project-driven environment.
• Ability and willingness to travel occasionally within the five boroughs.

Benefits

• Retirement benefits
• Medical
• Paid time off
• Free YMCA membership