Assistant Project Manager, Development Management

Marriott Vacations Worldwide

1d•Hybrid

About The Position

This role will work on-site during specific periods of construction; Corporate Headquarters at other times (typically 4 days a week, 1 day working from home). Job Summary The Assistant Project Manager, Development Management (internal title: Project Manager I, Development Management A&C) is responsible for: Leads, manages and coordinates independent contractors and/or vendors that may be awarded outside of main works or scope of large general contractor agreements. Project types include ancillary/resort capex, reserve replacement and sales center delivery and renovations with experience and proven record of single project capital expenditure <$2M. Provides flexible support to all A&C disciplines, i.e., Program Management, A&D, Cost Estimating, Central Services and CRPM on an as-needed project-specific basis. Key responsibilities extend to all aspects of the development process. Works closely with the Project Managers and Project Teams to prepare comprehensive action plans, including resources, timeframes and budgets for projects. Performs various coordinating tasks including schedule and risk management, along with administrative duties including maintaining current comprehensive set of project documentation and handling financial queries. Supports individual project managers and/or projects, manages daily administrative duties following all company policies and procedures, ensures uniform and professional written documents, project analysis and status reports, maintains project documentation, project finances and handles financial queries and resolves job cost and project expense discrepancies.

Requirements

Bachelor’s degree in a related technical field from an accredited university, and up to two (2) years of work experience as an Owners’ Representative in Hospitality, Resort Design, Construction Management, or Project Management.
High school diploma/G.E.D. equivalent and a minimum of three (3) years of equivalent work experience in design and construction industry as owner’s development/project manager with responsibility for design and delivery for multiple simultaneous projects with specific documented experience in Project Planning, Design and Construction Management.
Work in a team-oriented environment with a number of professionals with different work styles and support needs.
Ability to seek direction/approval on essential matters, yet work with minimum supervision, using professional judgment and diplomacy.
Ability to follow through on action lists and priorities with attention to deadlines and details.
Strong organizational, planning, administrative, multi-tasking, prioritization, and problem-solving skills.
Strong consulting skills and ability to interface with senior business leaders Strong communication skills with the ability to respond clearly, succinctly and promptly.
Ability to work under pressure in a positive professional manner and to be flexible and adaptive to change.
Flexibility, adaptability, and the capability to manage and prioritize multiple and conflicting priorities and tasks.
Ability to read and interpret blueprints and technical specification Working knowledge and use of Microsoft Project, with ability to: customize, progress and update project schedules Setup initial project template schedules Computer Skills: Computer literacy to facilitate the maintenance of Development Status Reports (DSR), Project Status Reports (PSR), Scorecards, etc. for assigned regions and/or projects within the prescribed computerized management systems and platforms.
Proficiency with Microsoft 365 (Word, Outlook, Excel, PowerPoint, Microsoft Teams and SharePoint).
Knowledge of PMWeb or prescribed Project Management platform/systems.
Available and willing to accept assignments on job sites that are remote from the company headquarters or regional offices and/or project assignments "in the field" as required and with extended stays at construction locations.
Note: Assignments in the field may be US-domestic or international as required, and the associate is expected to have a passport available for international travel.

Responsibilities

Preconstruction and Project Delivery Provides on-site project management throughout the entire project schedule being present on-site at the property whenever any Contractor is present at the property.
Provides site logistics coordination to ensure that all project trades are working in designated areas to not interfere with each other.
Prepares presentations for A&C deliverables and project presentations.
Visits the site ( Is located on site) to monitor construction progress and proactively work to solve problems.
Maintains comprehensive and updated project records and documentation.
Works closely with A&C Leadership to issue all appropriate legal paperwork (e.g. contracts and terms of agreement).
Coordinates project management activities, resources, equipment, and information.
Performs other ( on-site) project management and project administrative related job duties as assigned.
Assists management with all aspects of the Project.
Helps prepare detailed budgets and budget breakdowns within job costing and reporting systems based on CGC/BOD budget or funding approvals.
Assists A&C Leadership in the review and preparation of all change management records and change order administration that may occur on the project.
Reviews invoicing for completeness and accuracy including coding.
Coordinates with consultants and contractors directly to provide corrections and/or revisions to payment requisitions and supporting documentation.
Sources consultants and contractors, prepares the Request for Qualifications (RFQs), Request For Proposals (RFPs), Bids and complies with all applicable procurement policies and procedures.
Prepares Request for Proposals, transmits to short-listed design consultants, receives all submitted proposals, prepares synopsis of those proposals including personal evaluation/comments.
Prepares and reviews written documents (e.g., RFPs, contracts, daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.
Responsible for overall project procurement management (internal and/or external parties or vendors) to ensure timely completion of assigned project(s).
Ensure compliance with all executed contracts as required per project(s).
Monitors the procurement of any Owner furnished equipment and materials and monitors stocks levels to timely handle inadequacies and meet production schedules.
Collates, catalogs and processes for payment all invoices and related data regarding Furniture, Furnishings and Equipment (FF&E) procurement for turn-key commissions.
Conducts market research, provides analysis and maintains library of qualified consultants and vendors.
Conducts onsite inspections during specific periods of construction to determine if project Contractors are completing contractual scope of work on an ongoing basis.
Escalate any differences to Project Manager or Senior leader responsible for the project in a timely manner.
Assists with analyzing project risks and opportunities.
Works with A&C Leadership to eliminate blockers.
Monitors project progress and assists A&C Leadership to resolve any issues that arise.
Documents and tracks any issues or problems that occur on Projects and the resolutions Breaks projects into realistic and achievable actions and detailed activities with set timeframes.
Coordinates and facilitates timely completion of deliverables required to expedite specified tasks.
Supports project coordination and trade scheduling by holding meetings and/or conversations as necessary to ensure that all trades are on track to complete the project(s) according to schedule.
Assists A&C Leadership and project team with schedule management.
Use tools to monitor working hours, plans and expenditures.
Visits the project sites ( Is assigned to a specific project location), to coordinate with design team to develop adequate design documents for construction requirements.
Oversees a check-in/check-out log for the property, which shall be used by all Contractors’ agents, employees, and representatives.
Quality Compliance and Assurance Develops knowledge and understanding of Corporate and MORI processes, policies, and procedures.
Assists with maintaining, updating and tracking project entitlements and approvals for all project(s).
As required and authorized, liaises with all governmental authorities having oversight over the projects, including, but not limited to, inspectors from the AHJ, to ensure that they have access as required to complete their work.
Creates and maintains comprehensive project documentation, plans and reports.
Ensures standards and requirements are met through conducting quality assurance tests.
Maintains safe and clean working environment by enforcing procedures, rules, and regulations.
Monitors onsite operations during specific periods of construction, to help ensure all project Contractors and employees, agents and representatives of the project are following site protocols for safety & security.
Escalate areas of concern to Project Manager or Senior leader responsible for the project in a timely manner.
Maintains project data base by entering and backing up data and assures the project records are detailed and organized according to the best practices and standard of care.
Business Relationships Updates project cost data as required to ensure project is completed within approved budget including but not limited to "Estimate at Completion" (EAC) forecasts and confirms processes are aligned.
Refers to A&C Leadership for guidance and strategy where EAC deviates from approved project budget.
Provides cost and schedule information for and participates in the preparation of the period Project Timeline Updates, Dashboard & Trends Reports, Development Status Reports, and summaries of Risks & Opportunities.
Liaises with Operations and Feasibility to identify and define requirements, scope and objectives.
Coordinates and attends Project kick-off meetings Coordinates and participates in meetings with design consultants, general contractors and consultants to ensure consistency of message and maintain efficient, effective lines of communication documenting meeting action items.
Welcomes ( Manages) internal and external guests.
Works with any visitors to the Property to ensure that they follow Resort policy for access to the Property.
Initiates, updates, and recommends the on-site assembling and dissemination of information required to ensure timely and appropriate status reporting, progress measurement, and “Estimates to Completion” for project stakeholders.
It includes storage and ultimate disposition of project information.
Provide Project status reports to A&C team members on a weekly if not more frequent basis to include: Number of trade employees that are at the Property from each Project Contractor. Number of Manager employees that are working at the Property. Projects’ progress as it relates to the baseline schedule for the Projects. Issues log tracking to include resolution. Safety/Security/Policy violations by specific individual Project Contractor’s employees, as such violations are determined by the Field Coordinator. Status of permitting and inspections.
Acts as the point of contact and communicates project status to all participants.