Assistant Project Manager (Administrative Services)

Phoenix • Huntsville, AL

326d

About The Position

The Assistant Project Manager will assist the project manager in overseeing the overall success and operation of contract(s)/project(s), including planning, execution, management of employees, and financial success of the project(s). This role involves making independent decisions to respond to the performance work statement/statement of work while serving the organization's mission. The position is full-time, requiring 40 hours per week, with a work schedule from Monday to Friday, 6:30 AM to 3:30 PM, and may require some weekends.

Requirements

• Bachelor's degree in business/contract/project management or a related discipline.
• One plus years experience in project management in a rehabilitation or non-profit facility.
• Proficiency with Microsoft Office suite.
• Working knowledge of personnel and contract management.
• Strong knowledge of disability management and awareness.
• Knowledge of the Ability One federal law.
• Ability to communicate with tact and maintain confidentiality.
• Strong organizational, project planning, and management skills.
• Superior listening, verbal, and written communication skills.

Nice To Haves

• Subject matter expert in custodial, grounds maintenance, mail operations, and administrative support services.
• Professional Certification or equivalent certification in contract operation.

Responsibilities

• Assist the Project Manager with all aspects of project management.
• Employ a labor force of adequate size and capability to accomplish all work as scheduled.
• Ensure work performed meets or exceeds the requirements of the contract statement of work.
• Adhere to all contract deliverables promptly.
• Monitor company budgets for manpower, equipment, and supplies.
• Ensure compliance with government budget for reimbursable and non-reimbursable supplies.
• Provide a safe working environment for all assigned personnel.
• Contribute to quality improvement through job innovations.
• Maintain discipline and manage employee conduct.
• Report operational problems to the Director of Government Services.
• Meet with customer contract representatives to discuss work quality issues.
• Maintain professional relationships with customers and support personnel.
• Request services from other departments as needed.
• Conduct meetings and briefings with management staff.
• Coordinate with customers on contract operations.
• Write performance appraisals for supervised employees.
• Assess contractor service value and reliability.
• Serve as a primary liaison with customers for contract compliance.
• Monitor contractor staff performance and recommend actions as necessary.
• Assist in formulating and revising operating policies and procedures.
• Prepare monthly, quarterly, and annual reports.

Benefits

• Equal opportunity employer.
• Encouragement for individuals with disabilities to apply.
• First consideration for internal and programmatic applicants.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree
• Number of Employees: 501-1,000 employees