ASSISTANT PROJECT MANAGER 1

CALLAHAN INC-posted 3 months ago
Entry Level
Portsmouth, NH
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The Assistant Project Manager (APM I) will serve as a vital team member assisting the Senior Project Manager / Project Manager on the full scope of the project. The APM I will be responsible for Document Control & Procurement Management, Communication, Cost Management, Subcontractor Coordination and Project Reporting while representing Callahan Construction Managers throughout the full project cycle. The APM I will also have oversight in managing Project Administrators on task completion. The APM must exhibit time management skills and prioritize their work based on the daily needs of the project.

  • Promote the Callahan safety culture and lead by example when on the job site
  • Coordinate safety documentation with the field team
  • Assist and participate in safety related meetings
  • Understand the Plans, Specifications and Contracts of the project
  • Manage updates of the current construction document set utilizing Procore and distribute to subcontractors/suppliers
  • Manage all RFIs and Submittals utilizing Viewpoint with consultants, subcontractors, and field staff
  • Review shop drawings and samples for compliance with contract documents
  • Review and track material deliveries as scheduled and expedite in conjunction with the Project Superintendent to ensure on-time procurement
  • Prepare and distribute meeting package (agenda and supporting documentation) in advance of the applicable meeting
  • Produce quality meeting minutes in a timely, consistent manner
  • Develop and maintain positive relationships with the Owner, Subcontractors and Project Team
  • Coordinate and communicate updates and changes to the schedule of the project
  • Control the prompt flow of information to field team, subcontractors, and suppliers
  • Promptly communicate issues
  • Manage risk prevention to ensure that all subcontracts, insurance and badging information in in place prior to mobilization
  • Participate in the monthly schedule update meeting
  • Prepare and submit the Monthly Report to the project team with guidance from the Project Manager and Superintendent
  • Distribute 3rd party reports, deficiency logs and punch lists for execution
  • Prepare of Quarterly cost meeting reports and presentation
  • Complete closeout of the project with the Owner and Subcontractors
  • Compile permit closeout documents
  • Maintain all project records and files
  • Manage and compile a full close out package including warranty letters, operation and maintenance manuals, as-builts, etc.
  • Financial closeout with PM and Accounting
  • Participate in subcontractor buyout and subcontract issuance
  • Review and compile pricing on all changes in the project and submit proposals with time extensions as needed. Review with Project Manager prior to submission.
  • Proficient in project accounting processes to ensure prompt payments of requisitions and invoices
  • Review and process monthly Subcontractor requisitions and labor and material invoices
  • Compile field tickets from Superintendent and attach to all material invoices processed
  • Maintain a collaborative working environment and relationship between office and field staff
  • Collaborate with the team and support team members as needed to ensure project success
  • Mentor Interns for exposure to the construction management process and available career path options
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