Assistant Program Director

AFRICAN AMERICAN PLANNING COMMISSION INC • New York, NY

7d

About The Position

This position is responsible for managing the administrative functions of the residence to ensure compliance with government regulations, effective administrative support to programs and efficient interaction with other facility departments. The incumbent serves as a part of the senior administrative team at this facility, with significant input into policy decisions affecting the facility as a whole. The incumbent is also an important resource to co-workers in administrative areas, including information management, personnel practices and systems design. The incumbent facilitates problem-solving between units of the facility, other departments and government agencies. Under the general supervision of the Program Director, Assistant Directors are expected to perform the following principal duties and responsibilities; Supervise administrative support to program staff, ensuring efficient program operation and achievement of program goals. Oversee vacancy control, including coordination with the facility’s maintenance and operations units and city agencies, to ensure maximal revenue consistent with program goals and eligibility criteria. Administer on-site fiscal functions, including invoicing of receivables, control of petty cash and review of financial reports to ensure fiscal accountability, timely receipt of revenue, accuracy of financial records, compliance with funding source guidelines and adherence to policies and procedures. Facilitating effective communication, compliance with reporting requirements, accurate record keeping and the timely and efficient processing of program needs. Initiate, plan, implement, assist with and follow-up on special projects, Proposals to meet program needs. Plan, develop and implement administrative support policies and procedures, ensuring uniformity of service within the Division, compliance with Tier II Regulatory Agencies and synchronization with other facility service units. Oversee the timely collection, preparation and analysis of administrative, client and program information to generate reports and memos, evaluate program performance and determine unmet needs. As a member of the interdisciplinary administrative team, participate in the development of facility policies, procedures and programming and function as an administrative team member to enhance overall service provisions and inter-unit staff collaboration. Performs other related duties as may be requested. Assist with grant proposals.

Requirements

• Bachelor’s degree in an appropriate social service field or administration.
• At least five (5) years administrative office management experience Social Services.
• At least two (2) years of supervisory experience management systems.
• Strong verbal and interpersonal communication skills with focus on providing excellent client services.
• Strong written communication skills and ability to complete reports, as assigned
• Demonstrate ability to interact effectively and collaboratively with a diverse community of residents, program staff and external vendors.
• Ability to exercise good judgment and apply problem solving skills.
• Experience working collaboratively in a team oriented and outcomes focused environment.

Responsibilities

• Supervise administrative support to program staff, ensuring efficient program operation and achievement of program goals.
• Oversee vacancy control, including coordination with the facility’s maintenance and operations units and city agencies, to ensure maximal revenue consistent with program goals and eligibility criteria.
• Administer on-site fiscal functions, including invoicing of receivables, control of petty cash and review of financial reports to ensure fiscal accountability, timely receipt of revenue, accuracy of financial records, compliance with funding source guidelines and adherence to policies and procedures.
• Facilitating effective communication, compliance with reporting requirements, accurate record keeping and the timely and efficient processing of program needs.
• Initiate, plan, implement, assist with and follow-up on special projects, Proposals to meet program needs.
• Plan, develop and implement administrative support policies and procedures, ensuring uniformity of service within the Division, compliance with Tier II Regulatory Agencies and synchronization with other facility service units.
• Oversee the timely collection, preparation and analysis of administrative, client and program information to generate reports and memos, evaluate program performance and determine unmet needs.
• As a member of the interdisciplinary administrative team, participate in the development of facility policies, procedures and programming and function as an administrative team member to enhance overall service provisions and inter-unit staff collaboration.
• Performs other related duties as may be requested.
• Assist with grant proposals.

Benefits

• Health and Welfare Benefits: Medical (including prescription coverage), Dental & Vision
• Commuter Benefits
• Employee Assistance Program
• Paid Holidays, Annual Paid Time Off (23 days)
• Life Insurance
• Long Term Disability
• Retirement Benefits Plan (403B)
• You may also get your college student debt forgiven tax free on Federal Direct Loans created under the College Cost Reduction and Access Act of 2007, PSLF, if you work full-time and after making 120 qualifying monthly payments under a Qualifying Repayment Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Director