Assistant Production Supervisor, Texas Performing Arts

University of Texas at Austin

1d • $55,000 • Onsite

About The Position

The Assistant Production Supervisor provides administrative support to the Production Department and assists in managing assigned productions. Focusing on the efficient organization, communication, and execution of production-related tasks, this role ensures that all production administrative needs are managed. The Assistant Production Supervisor ensures the smooth flow of information and resources within the department and across stakeholders. By supporting other production team members and effective departmental processes, the Assistant Production Supervisor enables artists to fully realize their visions and create exceptional experiences for audiences.

Requirements

• Experience in Production Management: At least 5 years of construction of theatrical costumes or scenery and/or 3 years of supervisory experience in production management, stage management, event management, or a related role within the performing arts or entertainment industry.
• Familiarity with Theatrical Production Processes: Understanding of the technical and operational aspects of theatrical productions, including lighting, sound, staging, and production schedules.
• Proficiency in Software: Experience with production management software (e.g., calendar software) and standard office software (e.g., MS Office Suite).
• Database Management: Ability to manage and maintain production-related databases with attention to detail and accuracy.
• Excellent Communication: Strong verbal and written communication skills, with the ability to liaise effectively with various stakeholders, including artists, clients, vendors, production staff, and university departments.
• Interpersonal Skills: Ability to work collaboratively with a dynamic team, demonstrating strong interpersonal skills.
• Strong Organizational Abilities: Demonstrated ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines in a fast-paced environment.
• Attention to Detail: Meticulous attention to detail, especially in documentation and scheduling.
• Creative Problem-Solving: Ability to anticipate and address potential challenges in production planning and execution, with a focus on creative and effective solutions.
• Adaptability: Flexibility in responding to changing circumstances and requirements in a dynamic environment.
• Understanding of Safety Regulations: Knowledge of relevant safety regulations, building codes, fire codes, and health and safety standards, particularly as they pertain to performing arts venues.

Nice To Haves

• More than the minimum required level of experience.
• Experience in an arts presenting organization; arts producing organization; university-based organization; or multi-venue performing arts organization.
• Experience with drafting software (e.g. AutoCAD, Vectorworks).
• Experience working with international artists and productions.
• Experience in an educational setting; experience in teaching, mentorship, or training roles.
• Fluency in a language other than English.

Responsibilities

• Production Planning:
• Documentation Management: Maintain and update the Texas Performing Arts (TPA) database with accurate and current production information, including light plots, ground plans, lineset schedules, input lists, crew lists, production schedules, and crew catering needs. Edit, streamline, and create new documents and procedures as assigned.
• Scheduling and Coordination: Assist in scheduling production meetings, coordinating with other departments and external parties to ensure timely and effective communication.
• Vendor Engagement: Coordinate orders, track deliveries, and manage vendor communications to ensure timely fulfillment of production needs.
• Compliance Support: Assist in consulting with other university departments to ensure compliance with relevant codes and regulations, including fire codes, occupancy limits, life safety systems, and health and safety regulations.
• Work Orders & IT Requests: Submit and track work orders and tickets for event-specific information technology needs, ensuring timely completion of tasks.
• Production Operations:
• Production Supervision: Supervise assigned events independently or in collaboration with the Production Supervisors, ensuring that events run smoothly and all operational needs are met.
• Production Planning: Collaborate with the Director of Production and Production Supervisors to create production budget estimates for assigned projects. Translate production advance information into TPA’s venues, equipment inventory, and staffing requirements.
• Production Support: Assist in ensuring that all production requirements and contractual obligations are met. Work with the production team to resolve differences and negotiate changes as required.
• Post-Production: Help ensure accurate processing of production vendor invoices. Create daily production/show reports independently or in collaboration with the Production Supervisors as assigned.
• Other Duties as assigned.

Benefits

• UT Austin provides an outstanding benefits package, including but not limited to:
• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees