Assistant Production Coordinator
About The Position
The Assistant Production Coordinators play an integral role in building the Production department’s daily schedule and are vital to the day-to-day operations backstage at Ravinia. This position also serves as a main point of contact for the artist's on-site hospitality needs. Please note that there are no technical/on-stage aspects to this position. Based on the concert schedule, this position will be working 30 - 50 hours per week. This position is eligible for overtime pay when working more than 40 hours in one week. Ravinia’s work week begins on Saturday and ends on Friday. This position is paid bi-weekly.
Requirements
- Ability to work well as part of a team and independently
- Excellent communication, attention to detail, and organizational skills
- Creative problem-solving skills
- Ability to multi-task and remain composed in a fast-paced environment
- Clean driving record
- Drivers must be age 19+
- Record must be free of any violation for speeding in excess of 19mph over the speed limit within the last three years
- Record must be free of multiple speeding violations (of any severity) within the last three years
- Record must be free of any at-fault accident violations within the last five years
Nice To Haves
- Background in hospitality, event planning, or concert operations
- Familiarity with live performances (from the performance and/or production staff end)
- Experience overseeing and/or leading staff
- Proficiency with Google Workspace
- Fluency in more than one language is a plus
Responsibilities
- Shared responsibility acting as main receptionist/dispatch for the Production department
- Shared responsibility in creating and maintaining the master operations schedule for the Production department
- Aid in the management of day-to-day backstage operations (e.g. oversight of department transportation, maintaining department inventories, aiding in the organization and coding of department purchase receipts, etc.)
- Shared oversight of the department’s Production Assistants
- Assist with running errands and driving artists, as needed
- Lead day-of-show artist hospitality and dressing room set-up with the aid of Production management staff
- Creation of dressing room forms, shopping lists, and other organizational paperwork for artist hospitality
- Lead the non-technical advances for select performances (e.g. catering/hospitality, artist transportation logistics, guest lists, etc.)
- Assist the Production Manager in guiding approved Explosive Detection K9 units through backstage, as needed
- Other duties as assigned
Benefits
- Eligible for Illinois Paid Leave plan.
- Monthly cell phone stipend provided during employment.
- Staff parking is available at the venue.
- Some meals provided throughout the concert season.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
