Assistant Procurement Manager

Disabled American Veterans•Erlanger, KY

16h•Onsite

About The Position

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. This position reports to the Procurement Manager of DAV National Headquarters. Plan, manage, and coordinate the activities of staff and related workers involved in purchasing, shipping and receiving materials, products, and services. Work closely with suppliers, customers, upper management, and internal departments when supervising day-to-day activities for the Procurement and Shipping & Receiving teams.

Requirements

A Bachelor’s Degree or a minimum of three years practical experience in purchasing and inventory
Excellent organizational and interpersonal skills
Excellent oral and written communications skills and mathematical skills
Possess strong management and administrative skills
Proficient with Microsoft Office applications, and ERP software

Nice To Haves

Credentials as Certified Purchasing Professional (CPP) by the American Purchasing Society is preferred

Responsibilities

Contributes to the bottom line of the organization by utilizing sourcing and negotiation skills to procure goods, materials, and services on favorable terms
Serve as a backup for the full range of procurement business processes and approvals typically overseen by the manager
Serve as primary procurement contact for all inventory purchases and/or routine mailings
Source suppliers, establish relationships, and interview vendors to determine availability, lead times, and terms
Serve as a contact to both vendor and department heads during projects until appropriate to transition to direct reports
Supervise and coordinate personnel engaged in buying, selling, shipping, receiving, distributing materials, equipment, machinery, and supplies
Assist Manager with oversight of inventory, mailings, and fulfillment program lifecycles from the initial request, delivery and through final payment
Supervise staff and outsourced functions associated with direct mail including product selection, inventory commitment, postage analysis, deadlines, marketing, and customer service with department heads
Supervise staff and outsourced functions associated with the DAV Store including maximum liability, ecommerce, customer service, and reporting for management
Supervise staff and vendor functions associated with the shipping and receiving processes to offer excellent customer service, efficient processes, and cost savings
Manage physical inventory and/or cycle count procedures for procurement, shipping and receiving
Ensure all department transactions are ethically and legally conducted while maintaining records of goods ordered and received
Participate in the development of specifications for inventory, equipment, products, or substitute materials
Manage vendor or contractor grievances, discrepancies, and claims. Escalate to leadership as required
Work closely with accounting and shipping/receiving to troubleshoot issues
Manage staff surrounding customer complaints or answer customers' questions regarding policies and procedures
Manage the work of office, administrative, or customer service employees to ensure adherence to quality standards, deadlines, and proper procedures correcting errors or problems
Manage the implementation with staff of corporate or departmental policies, procedures, and service standards in conjunction with management
Ensure all department employees are properly trained in the performance of their duties to include knowledge and understanding of the ERP system
Perform supervisory functions related to timekeeping system, evaluations, personnel matters, and operational effectiveness of direct reports
Assure staff complies with DAV policies and procedures
Perform other duties as assigned by management