Assistant Procurement Administrator-Purchasing

State of New York • Albany, NY

373d • $48,582 - $64,724 • Hybrid

About The Position

The Assistant Procurement Administrator assists in the administration of DASNY's procurement processes for goods and services, supporting both internal staff and external clients. This role involves a variety of programmatic, administrative, and clerical tasks, ensuring compliance with established procedures and facilitating effective procurement operations.

Requirements

• Bachelor's degree or an Associate's degree plus three years of relevant experience, or a High School diploma plus four years of relevant experience.
• Demonstrated organizational skills and ability to prioritize tasks.
• Excellent interpersonal, proofreading, oral, and written communication skills.
• Proficiency in PC applications such as Outlook, Excel, Access, Word, and PowerPoint.

Nice To Haves

• Bachelor's degree in Business or Public Administration plus one year of relevant experience in a similar sized public organization.

Responsibilities

• Assist and participate in all phases of DASNY's procurement of professional services and construction contracts.
• Prepare, process, and review term procurements and related documents.
• Assist in the preparation and processing of procurement-related documentation, including requests for proposals and bid openings.
• Coordinate and schedule meetings, including pre-bid meetings and site visits, and prepare meeting minutes.
• Assist in evaluating vendor responsibility and compliance with contractual requirements.
• Provide data input into procurement systems and maintain online tracking systems.
• Ensure compliance with DASNY's procurement procedures and applicable laws.
• Maintain and revise contract boilerplate documents as directed.
• Identify potential problems in the procurement process and recommend improvements.
• Collaborate with Opportunity Programs staff to enhance participation of MWBE and SDVOB in procurements.

Benefits

• Choice of several health insurance plans
• Dental & vision insurance
• Membership in the NYS Retirement System
• Deferred Compensation Investment Plan
• 13 vacation days per year
• 13 sick days per year
• 5 days of personal leave per year
• 12 paid holidays per year (plus one float day)
• Tuition reimbursement
• Training & development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED