Assistant, Physical Production

Fox•Los Angeles, CA

9d•$21 - $26•Onsite

About The Position

Reporting to the Senior Vice President, Physical Production, the Assistant provides high-level operational and administrative support to the SVP and the broader department. The Assistant acts as the central hub for a high-volume production slate, requiring a mastery of complex scheduling, studio event logistics, and executive-level presentation materials. Regular, on-site attendance at the workplace for a minimum of four (4) days per week is an essential function of the position. The selected candidate must be able to reliably meet this requirement.

Requirements

1+ years of experience on set or in a production department/familiarity with production documents (e.g., one-line schedule)
1+ years of experience as an administrative assistant at an agency, production company, network, or studio
Experience supporting multiple executives in a fast-paced environment
Proficiency in Microsoft Office (Word, Excel, Outlook, et.) and Zoom
Great attitude with a desire to learn and grow within the Physical Production department.
Ability to jump in at a moment’s notice and remain flexible with an ever-changing and evolving slate
Strong creative problem-solving skills and the ability to remain calm under pressure
Demonstrate professionalism, discretion, and good judgment in all interactions with co-workers, customers, vendors, and others
Self-starter with strong organizational, analytical, and critical thinking skills
Prioritizes, uses time efficiently, and proactively develops tactical action plans. Adapt to changes in the work environment, manage competing demands, and shift priorities.
Excellent written and verbal communication skills
Listens effectively, transmits information accurately and effectively

Nice To Haves

Bachelor’s degree in a related field
Knowledge of Final Draft

Responsibilities

Manage complex scheduling for the SVP, overseeing a high-velocity desk that facilitates a heavy volume of weekly internal and external meetings across multiple time zones
Manage and accurately maintain online organizational systems, a digital filing system, and various spreadsheets to track production data
Arrange travel itineraries and manage the timely posting/reconciliation of SVP expenses
Serve as a liaison between executives, internal departments, and external businesses to drive project momentum by facilitating seamless communication between stakeholders and advancing production priorities
Generate recurring and ad-hoc reports for senior leadership to track production milestones and departmental initiatives
Update and accurately maintain the master production slate calendar and department’s insurance claims tracker by collecting, validating, and consolidating production data from key stakeholders
Roll calls for the SVP and maintain active call logs to ensure all high-priority callbacks are flagged and addressed
Onboard vendors, process, and approve payments through Fox’s preferred invoicing system, Coupa
Prepare internal requests for network breakages, pitch decks, NDAs, greenlight packets, and development deals, producer deals per business needs
Curate meeting materials and draft detailed notes to circulate post-meeting, ensuring all stakeholders are aligned on action items
Coordinate administrative operations for major studio events (film festivals, premieres, awards)
Provide other administrative support as needed