Hero Practice Services-posted 3 months ago
$43,888 - $56,130/Yr
Full-time • Entry Level
Baltimore, MD
501-1,000 employees
Ambulatory Health Care Services

The Assistant Manager role is to achieve patient and organizational goals by effectively managing front office processes, scheduling optimization, and assisting with human resource functions within a pediatric dental, vision, and orthodontic practice. The outcome of this role is achieved by following Hero Core Values, which include doing what is right for patients and teammates, maintaining patient confidentiality, and demonstrating high integrity in all activities. The Assistant Manager is responsible for efficiently scheduling appointments, managing employee files, verifying insurance benefits, overseeing timesheets, and supervising front desk staff. This role also involves improving processes and services, evaluating service quality, and ensuring smooth patient flow while multitasking. The Assistant Manager must work collaboratively with the Hero Practice Support Center team and support a non-judgmental environment for patients and their families.

  • Manage front office processes and scheduling optimization.
  • Assist with human resource functions.
  • Ensure compliance with laws governing the company (e.g., HIPAA).
  • Maintain patient confidentiality.
  • Design and execute proactive processes to achieve goals.
  • Support organizational goals and values.
  • Build a community within the practice that fosters teammate satisfaction.
  • Schedule appointments for all patient services.
  • Monitor and ensure smooth execution of office processes.
  • Improve processes, products, and services.
  • Review patient and family health needs.
  • Establish clear expectations for teammates.
  • Create contracts and payment plans for private pay patients.
  • Prepare accurate patient insurance letters.
  • Ensure smooth patient flow while multitasking.
  • Complete all required tasks accurately and on time.
  • Work collaboratively with the Hero Practice Support Center team.
  • Support a non-judgmental environment for patients and families.
  • High school diploma or GED required, Associates Degree Preferred.
  • At least one year of administrative experience.
  • Minimum of 1-2 years' experience in providing outstanding customer service and project management.
  • Previous experience in a medical practice.
  • Availability to work weekends.
  • Clinical Scheduling management experience.
  • Intermediate-level knowledge in Microsoft Office.
  • Associates Degree Preferred.
  • Ability to identify issues and resolve problems in a timely manner.
  • Strong interpersonal skills and a friendly demeanor.
  • Preferred knowledge of ECW/Dolphin Database and order processing systems.
  • Competitive compensation and benefits package.
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