Assistant Operations Manager

City of Gainesville-posted 13 days ago
Full-time • Manager
Gainesville, FL
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This is responsible managerial, technical and administrative work of a complex and specialized nature requiring the planning and coordinating of resources assigned to the Public Works Operations Division. This work includes overseeing staff, systems and budgets required for the construction and maintenance of all or some roadway, stormwater/drainage, and right of way features. The work may also include oversight and administration of supply chain/ inventory/ materials management/ warehouse functions of the Public Works Department. Close coordination within Public Works and throughout the City is required, as is a thorough understanding of construction and maintenance practices and requirements. Positions allocated to this classification report to a designated supervisor and work under limited supervision. Work in this class is distinguished from other classes by its emphasis on management of staff, budget and contracts involved in roadway and stormwater construction, maintenance, warehouse and materials management.

  • Responsible for management of the Public Works Operations Division’s warehouse and materials management staff and activities.
  • Oversees or conducts the preparation and management of the division’s contractual agreements between the city and vendor agencies.
  • Manages and administers the division’s Progression-through-Training programs (PTTP).
  • Coordinates with Supervisors to ensure that PTTP guidelines are adhered to and employees are progressed in a fair and timely manner.
  • Prepares cost estimates, specifications, requisitions and authorization of materials, equipment and supplies needed by the division.
  • Administers and coordinates the preparation and/or review of division job descriptions with Human Resources (HR), and initiates and assists with division staffing assessments or labor distribution with HR.
  • Maintains and develops reports from the division’s management information systems (automated or manual), communicates trends, conditions and other findings which may impact budget, staffing and other resources of the division.
  • Conducts and reviews operational assessments for field crew scheduling; productivity and performance/production/efficacy measures to ensure optimization of resources.
  • Participates in annual, semi-annual and quarterly budget reviews, assisting in the monitoring of expenditures and labor distribution; including the independent development of same as needed.
  • Responsible for oversight and management of the Public Works Operations Division’s roadway and stormwater infrastructure staff and work activities; this includes developing or overseeing the development of weekly, monthly and or quarterly work plans.
  • Directs or conducts the preparation of cost estimates and time tables on maintenance and new construction projects; prepares specifications, authorizes requisition of materials and supplies needed for project completion.
  • Participates in and serves as the Operations division representative to plan review and plan development activities including but not limited to reviewing and providing comments at phase reviews, attending pre-construction meetings, attending close-out meetings, etc.
  • Compiles labor, equipment and material records submitted by supervisory staff to produce benchmarking, quarterly and Stormwater activity reports.
  • Is actively involved in field operations conducting routine reviews of on-going work including providing direction and guidance to field staff on method of work, staging, schedule and materials.
  • Oversees the construction and maintenance of designated facilities and grounds performed by city or contract staff preparing inspection or findings reports as needed.
  • Responds to citizen complaints and requests for maintenance and repair of City buildings, streets, grounds, and/or facilities.
  • Plans and supervises work of assigned staff in a manner conducive to full performance and high morale.
  • Recommends selection, promotion, discharge, and other appropriate personnel actions.
  • Processes timesheets and maintains annual/sick leave records.
  • Conducts regular and periodic performance reviews of subordinates.
  • Coordinates the use of available equipment to obtain optimal usage, effective and efficient utilization of all staff.
  • Periodically checks work projects for compliance with specifications, work schedules, and safety precautions.
  • Prepares annual estimates of expenditures, maintains budgetary and inventory controls and makes recommendations to management.
  • Review and responds to correspondence from City employees, vendors and the general public.
  • Prepares reports and presentations in a timely manner.
  • Works with other division managerial staff to prepare the division’s project management plans.
  • Required to respond under emergency condition.
  • Participates in administration of labor agreements.
  • Studies areas needing improvement and makes recommendations concerning such.
  • Attends work on a continuous and regular basis.
  • Bachelor degree from an accredited college or university in Engineering, Construction Management, Business Administration, Public Administration or a closely related field and a combined total of four(4) years of administrative operations or field operations maintenance experience to include at least one year of experience in the construction and maintenance of roadway or stormwater/drainage systems, and at least two(2) years of experience which involve supervisory or management level experience; Or an Associate degree from an accredited college or university with course work in Engineering, Construction Management Business Administration, Public Administration or a closely related field and six (6) years of administrative operations or field operations maintenance experience at least one of which much be in the construction and maintenance of roadway or stormwater/drainage systems and at least, two (2) years of experience which involve supervisory or management level experience; Or Graduation from high school or possession of an acceptable equivalency diploma and eight (8) years of administrative operations or field operations maintenance experience to include at least two years of experience in the construction and maintenance of roadway or stormwater/drainage systems and at least two (2) years of experience which involve supervisory or management level experience. Or an equivalent combination of education, training, and experience that provides the requisite knowledge, skills and ability for the position.
  • Valid US Driver License required on appointment.
  • Valid Florida Driver License required within thirty (30) days of start date and at all times while employed in this classification.
  • Considerable knowledge of the principles, practices, methods, equipment, and materials utilized in public works construction and maintenance activities
  • Ability to plan and supervise work of skilled, semi-skilled and professional staff in a manner conducive to full performance and high morale.
  • Strong project and contract management, scheduling, resource management and organizational skills to plan, prioritize, multi-task and independently execute projects/tasks within specific deadlines while maintaining flexibility .
  • Ability to plan, organize and direct the activities in the areas of responsibility and anticipate their impact on city government as well as the general public.
  • Ability to analyze problems, exercise sound judgment, arrive at fact-based, practical conclusions and make sound business decisions.
  • Ability to work under stress, with frequent interruptions and with tight and often changing deadlines.
  • Knowledge of the principles and practices of civil engineering, and construction management.
  • Ability to plan, coordinate, implement, and supervise work projects.
  • Considerable knowledge of the hazards and safety precautions to be observed in construction and maintenance projects.
  • Ability to develop long- and short-term plans and programs and to evaluate work accomplishments.
  • Ability to identify actual and potential problems, and to develop strategies to eliminate, minimize and mitigate them.
  • Excellent written and oral communication skills as demonstrated by the ability to articulate complex information and issues clearly and concisely, including the ability to make presentations to large and small groups of diverse audiences.
  • Demonstrates a strong customer orientation.
  • Ability to prepare and maintain records, reports and work requests.
  • Strong interpersonal skills as demonstrated by the ability to interact collaboratively and productively and to build effective relationships with individuals of diverse backgrounds, including City staff, local, state and national organizations and the general public.
  • Ability to engage and lead staff to achieve organizational objectives.
  • Ability to communicate clearly, both verbally and in writing.
  • Demonstrated working knowledge of personal computers and related departmental software.
  • Work requires physical strength and agility sufficient to safely perform all essential functions.
  • Work may require the use of personal protection equipment including hearing, eye, foot, hand and head protection.
  • health insurance
  • life insurance
  • paid leave
  • 11 paid a holidays a year
  • a pension plan
  • a deferred compensation plan
  • on-site fitness centers
  • tuition reimbursement
  • on-site medical sta ff
  • a wellness program
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