Assistant Office Manager

Acuren • Indianapolis, IN

294d

About The Position

Acuren Inspection is currently recruiting for an Assistant Office Manager to support Operations in Indianapolis, IN. The Assistant Office Manager is responsible for payroll, accounting functions, customer service support, and providing administrative support to staff and Division Manager at the location.

Requirements

• Minimum 2 to 4 years of management and/or accounting experience
• Associates degree or higher in Business or related field; desired but not required
• Proficient with MS Office: Word, Excel, PowerPoint
• Ability to meet stringent deadlines
• Self-starter, enthusiastic, and cooperative attitude
• Ability to maintain focus on multiple projects
• Demonstrated experience in high volume Accounts Payable; creating, tracking and analyzing Journal Entries.
• Experience with P&L Statements and P&L Analysis with knowledge and understanding of accrual accounting.
• Excellent math skills with the ability to create and manipulate Excel spreadsheets.
• Experience in accounts receivable including invoicing and collections, interpreting contract billing language.
• Ability to self-direct in order to accomplish the work of the office.
• Strong interpersonal, communication, and team oriented skills.
• Ability to work in a fast paced office environment
• Willingness and ability to work overtime routinely.
• Strong problem analysis and problem resolution skills
• Highly adaptable with ability to work in a fast paced office environment
• MUST BE ABLE TO PASS DRUG/ALCOHOL AND BACKGROUND SCREENS.

Responsibilities

• Coordinate the Drug Testing procedures for new hires, random or etc.
• Process weekly payroll timely and effectively.
• Providing weekly P&L report to Manager (Sales and Expenses)
• Compliance with Account Payable procedures
• Timely RAMS forecasting - Flash report
• Act as liaison to HR with regards to employee relations/policy/benefit issues
• Assist in the completion of End of Month Closing
• Track and retrieve Aged invoices for payment
• Mail receiving, distribution, shipping
• Answer and direct incoming phone calls
• Administrative support
• Generate region invoicing weekly
• Generate end of month accruals and deferrals
• Post customer payments. Post revenues by verifying and entering transactions.
• Update and maintain receivables by totally unpaid invoices.
• Research and solve payment discrepancies by obtaining and investigating information from sales, specific division, and other departments within the organization.
• Make adjustments to accounts or ledgers as applicable.
• Support controller and accounting team with various administrative functions.
• Follow filing procedures to ensure the divisions compliance
• Performs other related duties assigned by Manager.

Benefits

• Competitive salary
• Medical, dental, vision, and supplemental insurance
• 401K Plan
• Paid Holidays
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Management of Companies and Enterprises
• Education Level: Associate degree