Assistant Office Manager- Construction Engineering

WSB • Duluth, MN

378d

About The Position

WSB is seeking a candidate to perform a wide range of administrative duties in a fast-paced and exciting environment. The role involves assisting multiple project managers in the delivery of technical projects and services, including labor compliance verification work on various projects, environmental compliance inspections, and managing company-supported software for projects. The candidate will also assist with field services responsibilities, manage local vibration monitoring projects, and support survey crew chiefs. Additional responsibilities include developing and proofreading technical documents, coordinating document assembly, data entry, and scheduling meetings with clients. The position requires a commitment to providing excellent customer service and may involve some paid overtime to complete projects.

Requirements

• A two-year degree is preferred.
• MnDOT Technical Certifications are preferred.
• Previous experience in supporting architects, engineers, environmental scientists, community planners, or landscape architects is a plus.
• Superior written and verbal communication skills.
• Ability to problem solve and make decisions regarding scheduling and prioritizing work tasks.
• Strong typing, grammar, spelling, and editing capabilities.
• Basic math/computation skills and flexibility to work collaboratively on various tasks.
• Detail-oriented with the ability to track multiple projects and deadlines.
• Desire to provide excellent customer service to the team.
• Proficiency in Microsoft Word (high level) and Excel (intermediate level) is a must.

Nice To Haves

• Knowledge of Power Point, Adobe Acrobat, BlueBeam Revu, and Access is desired.

Responsibilities

• Assist multiple project managers in delivery of technical projects and services.
• Perform Labor Compliance verification work on Local, County, and MNDOT projects.
• Perform Environmental Compliance Inspections and Reports.
• Manage the SharePoint/OneOffice/AASHTOWare/Synchro and other Company supported software for projects as needed.
• Assist with field services responsibilities including field and lab material testing and/or construction inspection and plant inspection services.
• Manage and administer local vibration monitoring projects.
• Assist Survey Crew Chiefs for surveying and staking needs on construction sites.
• Develop, compose, format, type, and proofread a variety of documents including technical reports and bidding documents.
• Coordinate and perform document assembly and production.
• Prepare word processing, spreadsheets, and presentations.
• Conduct data entry and data proofing including compiling bid proposals and preparing construction pay vouchers.
• Assist with technical writing and correspondence.
• Schedule meetings with internal and external clients.
• Prepare items and desks/offices for onboarding of Construction Staff and manage offboarding items.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Company paid short- and long-term disability
• 401K with match
• Paid time off
• Paid holidays
• Tuition reimbursement
• Opportunities for professional growth and development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Securities, Commodity Contracts, and Other Financial Investments and Related Activities
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees