Assistant Office Manager/Accounting Assistant

Clarkson, McAlonis, & O'Connor, P.C. • Mount Pleasant, SC

3d

About The Position

We are a boutique law firm focused on homeowner association (HOA) collections, seeking a detail-oriented and dependable Assistant Office Manager / Accounting Assistant to support both our financial processes and daily office operations.

This role is ideal for someone who enjoys working with numbers, thrives on accuracy, and takes pride in keeping systems organized and running smoothly.

We’re a small, collaborative team, and this role is essential to keeping both our financial processes and office operations running smoothly.

This position requires a high level of accuracy, as work directly impacts client billing and financial reporting.

Requirements

• Prior experience in accounting, bookkeeping, or law firm operations preferred
• Strong attention to detail and accuracy (this is critical for success in this role)
• Ability to manage multiple tasks and meet deadlines consistently
• Proficiency with Microsoft Office (especially Excel) and accounting or case management software
• Strong organizational and problem-solving skills

Nice To Haves

• Experience with collections, HOA management, or legal billing is a plus
• Highly organized and detail-driven
• Comfortable working with numbers and financial data
• Proactive and dependable
• Able to spot issues before they become problems

Responsibilities

• Review HOA collection files for accuracy, balances, and proper documentation
• Prepare and generate monthly client invoices
• Process weekly disbursements and ensure accuracy of payments
• Reconcile accounts and assist with tracking incoming and outgoing funds
• Identify and correct discrepancies in financial records
• Maintain organized and accurate financial documentation
• Assist with day-to-day office operations and workflow coordination
• Help maintain internal systems, processes, and organization
• Track tasks and deadlines to ensure work is completed on time
• Provide administrative support to attorneys and staff as needed
• Assist with mail processing and general office functions

Benefits

• 401(k)
• Dental insurance
• Health insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed