Assistant Manager of Accounts Payable

Crowell & Moring•Boston, MA

7d•$90,000 - $113,000

About The Position

The Assistant Manager of Accounts Payable (AP) assists functional leadership with managing all aspects of global Accounts Payable. The Assistant Manager’s core responsibilities are to ensure efficient, timely and accurate processing of invoices and expense reimbursements, provide best in class support to attorneys and staff across the firm, supervise and support junior team members and maintain a rigorous focus on internal controls and compliance. The Assistant Manager will contribute to building a cross-functional and resilient team.

Requirements

Demonstrated ability to organize and prioritize work for a team with a focus on meeting daily requirements and deadlines, all with a high sense of urgency and accuracy.
Demonstrated knowledge of basic accounting principles and the ability to track, organize, analyze and report financial data in a clear manner.
Enthusiastic, results-oriented, can-do approach to manage volume, complexity, and unexpected challenges.
Demonstrated ability to communicate clearly and effectively, both orally and in writing, with attorneys, staff and vendors.
Ability to represent the firm with honesty, integrity, and professionalism.
Strong working knowledge of Microsoft Excel, including the use of functions and pivot tables.
The position requires a Bachelor’s Degree in Business, Accounting or Finance. Equivalent training and experience may substitute for education.
The position requires a minimum of three (3) years of supervisory accounts payable experience using enterprise level accounts payable software in a large, blue chip corporate environment or professional services firm.

Nice To Haves

Experience in and knowledge of sophisticated accounting software, 3E and Emburse Chrome River is a plus.

Responsibilities

Oversee invoice and expense processing and payment
Oversee requests and queries to AP and ensure timely resolution
Ensure compliance with firm policy and procedures
Identify opportunities for process improvement, plan and execute process improvement initiatives
Manage 1099 and sales & use tax reporting
Setup vendors and proactively maintain the vendor database
Ensure AP team is addressing daily bank reconciliation open items
Provide training and guidance for AP staff including daily direct supervision and longer-term growth and development of the team
Maintain and create detailed procedures of AP tasks
Support hiring, onboarding, performance feedback, and workload management for AP staff in partnership with functional leadership
Participate as a team member on special projects and perform ad hoc analysis
Proactively review and address aged AP, pending approvals, open bank reconciliation items, outstanding checks, and items on hold.