Assistant Manager - Cost Assurance

Glovis•Irvine, CA

1d•Onsite

About The Position

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA, established in 2002. They deliver products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico, providing quality service to customers and vendors in the automotive, freight forwarding, parts distribution, used car, and fuel industries. They utilize the latest information systems and advanced technologies to cater logistics strategies. The Assistant Manager, Cost Assurance position is responsible for managing the end-to-end cost cycle, ensuring all business payable transactions are identified and processed. This role enforces processes for completeness, accuracy, and timeliness of AP transactions, working closely with vendors and other departments to improve business relationships and streamline processing. The individual will ensure adherence to policies and procedures for both A/P and A/R and support the Manager in departmental projects to improve processes and systems for increased efficiency.

Requirements

Proficient verbal and written communication skills
Knowledge in basic accounting concepts (General Ledger)
Advanced MS Excel skills
Proficient in SAP
Bachelor's Degree
6 - 9 years of experience relating to AP management, Accounting, and/or Billing
1 - 3 years of supervisory experience

Nice To Haves

Proficient in PowerBI modifications
Knowledge of KPI development and measuring methodology
Knowledge of Internal control development and monitoring
Knowledge of Process Improvement methodology
Project management framework
7 - 11 years of experience relating to Account closing, Process Automation, and/or System Design
Training in GAAP

Responsibilities

Manage entire AP process from AP invoice creation to aging management to achieve or exceed set KPIs
Monitor all pending transactions and manage weekly AP processing status to ensure completeness, accuracy, and timeliness
Manage researching, analyzing, and resolving discrepancies resulting from rejected invoices or known issues with A/P or A/R.
Continue assessing processes and enhance procedures, training, system updates, and relationships to improve process effectiveness
Reviewing all invoices and backup for completeness and accuracy, ensuring proper documentation/approvals
Coordinating expertise from subject matter experts (internal & external) to provide reliable corrections or modifications to improve team effectiveness
Administering training and direction to teammates
Guide team with general issues resolution and follow up to complete the issues resolution
Manage escalated cases and implement proper remediation including escalation to upper management
Maintain AP log to ensure completeness of all manual billing
Utilize dashboard to advise on member performance and assist with improvement plan
Manage rate escalation process including timely rate collections and calculation based on rate term expirations
Compose and guide team member composing Red Folders
Explain different methods and their pros & cons so that team can develop deeper understanding on various resolution methods
Monitor issues resolution progress by utilizing Issues Tracking Log to ensure timely resolutions
Manage Issues Tracking Log to facilitate efficient issues resolution progress
Monitor billing rejects and correct or guide team members to correct and resubmit
Participate in inter-departmental projects as SME
Identify training opportunities and advise management with training proposals
Other duties as assigned

Benefits

Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short-Term & Long-Term Disability
Paid Vacation, Holidays, and Sick leave
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement
401(k) with Generous Matching
Referral Bonuses
Auto Allowance
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities
Discretionary Bonuses
Tuition Reimbursement