Assistant: Legal Support

Mayer Brown • Los Angeles, CA

5d • $50,000 - $66,000 • Hybrid

About The Position

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Los Angeles office, as an Assistant: Legal Support. Entry-level position providing assistance to Legal Practice Assistants and Attorneys with a focus on supporting individuals, small teams or departments on the below essential functions. Work is generally routine, will follow standard firm procedures and is closely supervised.

Requirements

• High School diploma or equivalent required
• 1+ year office experience preferred
• Proficiency in Microsoft Office products required
• Typing of 50 WPM
• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to communicate information that requires little explanation or interpretation.
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong customer service skills, able to anticipate needs
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills
• Light lifting up to 20 lbs.

Responsibilities

• Scheduling/coordinating meetings, diaries, and travel arrangements
• Data entry and paper/electronic document filing/archiving
• Document editing, proofing, formatting, redlining and production
• Preparation of expense reports
• Preparation of new matter memoranda
• Photocopying
• Creation of labels
• Assists with mailings, billing, distributions, and faxing
• Answers telephones and receiving/relaying telephone messages from internal and external sources
• Enters attorney timekeeping
• Binder assembly
• Duties may vary for each assignment, floor or area of practice
• Performs other duties as assigned or required to meet Firm goals and objectives

Benefits

• We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED