Assistant III, Administrative (Grant Funded)

Austin Community College • Austin, TX

1d • Onsite

About The Position

To provide clerical and administrative support.

Requirements

• Customer service techniques.
• Basic bookkeeping procedures.
• Knowledge and understanding of underserved groups.
• Preparing and processing purchase orders and/or other purchasing liaison skills such as procurement card (P-Card) reconciliation, preparing requisitions, etc.
• Ability to display sensitivity to the educational and psychological issues affecting low-income, potential first-generation college-bound youth and indicate either professional or personal experience in overcoming barriers similar to those confronting the target population from which TRIO participants are selected.
• Office procedures and practices.
• Effectively using interpersonal and communications skills.
• Effectively using organizational and planning skills with attention to detail and follow-through.
• Entering data, maintaining files, and performing other clerical duties.
• Maintaining confidentiality of work-related information and materials.
• Establishing and maintaining effective internal and external relationships.
• Effective customer-orientation when working with a multicultural population.
• Use a variety of spreadsheet, word processing, database, and presentation software. May also use social media, work with desktop publishing, and update webpages.
• Two years related work experience.
• High school diploma or educational equivalent.

Nice To Haves

• Associates Degree or higher.
• Experience working in a TRIO or other similar college bound program preferred.

Responsibilities

• Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule.
• Communicates program information and assists students.
• Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication.
• Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.
• May design and produce handouts, fliers, newsletters, brochures, manuals or other documents; may maintain or update webpages or use social media.
• Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students, employees, and the public.
• Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.
• Compiles and produces routine reports or documents.
• May input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes.
• May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
• May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects.
• May oversee the work flow of others, as appropriate.
• Acts as a liaison for the TRIO UB program and provides budgetary management with the college Business Services department.
• Assist Project Director with creating and organizing Academic and Summer Component curriculum.
• Evening and weekend activities as required to meet the demands of the position.

Benefits

• Benefits include medical, dental, life insurance, short- and long-term disability, retirement plans, and AD&D.
• ACC does not participate in Social Security.
• ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only).
• Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees