Assistant I

Westlake•Geismar, LA

6d•Onsite

About The Position

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples' lives through our products and presence in the communities in which we operate. SUMMARY Westlake makes chemical and plastic products, which in turn make life better for people every day. We are a quality manufacturer and dependable global supplier of petrochemicals, plastics and building products. Our mission is to serve our clients by enhancing daily life through the products and services we provide. DUTIES AND RESPONSIBILITIES May include, but are not limited to, the following: Provides administrative assistance for the Unit Manager. Requisition unit supplies and process accounting service receipts through SAP as directed by Control Room Operators, Lab Employees and Chlorine Unit Employees. Requisition chemicals as needed for Chlor-Alkali Lab and raw materials as needed for Chlorine Unit. Maintains Workday timekeeping system and related reports for the Chlor-Alkali Department and Chlorine Lab salaried and hourly employees. This includes vacation and SALCON documentation. Maintain calendar and schedules appointments and itineraries of key personnel for the Unit Manager. Requisitions office supplies and coordinates repair of office machines; maintains records of all department purchase requisitions Compile Operations and Lab employee manhour accrual data for accounting month end reporting Performs administrative detail work on various projects or programs. Prepares forms, memos, announcements, documents, manuals, letters and other departmental correspondence. Maintains Equipment Rental logs to ensure equipment is taken off rent in a timely manner, coordinates repairs of rental equipment. Create and Maintain Blanket Purchase Orders Organize, Monitor and Maintain- Library Document Controlled Contents. Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. Maintains training records for Staff. Improve checks & balances system relating to new duties surrounding Excel Invoices – payroll, uniforms, pre-employment testing, drug screens, vehicle rentals Timecards – Chlorine Administration, Chlorine Loaders, Chlorine Lab, Custodial Monthly Reporting – Accruals for same employee group listed under timecards Assist Engineering and Maintenance Admin Assistants when needed to requisition material and services to WO. Assist in special committee assignments as needed. Fully support Company goals of continuous improvement and operational excellence at strategic and tactical levels including reviewing area of responsibility for improvement opportunities to initiate projects or communicate ideas to management as well as active participation on projects teams. This position may be required to drive company vehicles from time to time.

Requirements

High School graduate plus one to two years additional business education
Five to Seven years of comparable office experience
Proficiency with Windows based software (specifically Outlook, Excel, Word and PowerPoint) required.
Experience with SAP preferred

Responsibilities

Provides administrative assistance for the Unit Manager.
Requisition unit supplies and process accounting service receipts through SAP as directed by Control Room Operators, Lab Employees and Chlorine Unit Employees.
Requisition chemicals as needed for Chlor-Alkali Lab and raw materials as needed for Chlorine Unit.
Maintains Workday timekeeping system and related reports for the Chlor-Alkali Department and Chlorine Lab salaried and hourly employees. This includes vacation and SALCON documentation.
Maintain calendar and schedules appointments and itineraries of key personnel for the Unit Manager.
Requisitions office supplies and coordinates repair of office machines; maintains records of all department purchase requisitions
Compile Operations and Lab employee manhour accrual data for accounting month end reporting
Performs administrative detail work on various projects or programs.
Prepares forms, memos, announcements, documents, manuals, letters and other departmental correspondence.
Maintains Equipment Rental logs to ensure equipment is taken off rent in a timely manner, coordinates repairs of rental equipment.
Create and Maintain Blanket Purchase Orders
Organize, Monitor and Maintain- Library Document Controlled Contents.
Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Maintains training records for Staff.
Improve checks & balances system relating to new duties surrounding Excel Invoices – payroll, uniforms, pre-employment testing, drug screens, vehicle rentals
Timecards – Chlorine Administration, Chlorine Loaders, Chlorine Lab, Custodial Monthly Reporting – Accruals for same employee group listed under timecards
Assist Engineering and Maintenance Admin Assistants when needed to requisition material and services to WO.
Assist in special committee assignments as needed.
Fully support Company goals of continuous improvement and operational excellence at strategic and tactical levels including reviewing area of responsibility for improvement opportunities to initiate projects or communicate ideas to management as well as active participation on projects teams.
This position may be required to drive company vehicles from time to time.