Assistant I, Office (Newport News)

Southern Company • Newport News, VA

1d • Onsite

About The Position

Office Assistant I - (Newport News)

Functional Expertise:

Plans and coordinates logistics for meetings and special events, (e.g.,
conference rooms, refreshments, participant invitations).
Supports other administrative assistants with duties as needed. Includes
covering the front desk and assembling manuals.
Coordinates office administrative functions including maintaining office
supplies, record management, and database updates.
Provides administrative support for multiple departments as required.
Coordinates special projects or assignments unique to the Operations
department including weekly and monthly reports.
Coordinates purchasing activities; reviews and reconciles purchasing card
expenses; enters into Oracle for payment processing.

Business Acumen:

Provides administrative support to the Operations team; prepares, reviews,
and updates correspondence including letters, reports, and presentations;
reviews and screens email.
Develops standard and ad-hoc reports; analyzes and summarizes data for
management use.
Serves as administrative resource for internal employees; provides
information and interpretation of Company documents.
Processes confidential information; maintains confidentiality.

Engagement:

Serves as liaison for addressing internal inquiries, researches, resolves,
and responds to inquiries with minimal guidance.

Driving Results:

Regularly monitors all common areas to ensure that they are equipped with the
necessary supplies
Provides supplemental support as needed during peak periods of operational
activity

Qualifications:

Education, Certifications/Licenses:

Required:

• High school diploma or GED

Preferred:

• Associates degree in Business or Office Administration

Related Work Experience:

Required:

• 1-3 years experience in an office support
role

Preferred:

• 3-5 years experience in an office support role

Applicant may possess a combination of equivalent education and work experience.

Specific Skills & Knowledge:

Required:

• Demonstrated ability to handle information in a sensitive and confidential
manner

• Demonstrated ability to work with all levels in the organization

• Demonstrated ability to work independently

• Judgment and discretionary skills

• MS Word - intermediate proficiency

• MS PowerPoint - intermediate proficiency

• MS Excel - intermediate proficiency

•
Oracle or similar systems (PeopleSoft Financials, SAP etc.) - intermediate
proficiency

• Time management skills

Working Conditions/Physical Requirements:

• Office Support

• Keyboarding = 80-90%

Disclaimer: This information describes the general nature and level of work
performed by employees in this job. The description is not designed to be a
comprehensive inventory of duties, responsibilities and qualifications required
of employees in the job. Reasonable accommodation may be made to qualified
disabled individuals for performance of essential duties and responsibilities.

Requirements

• High school diploma or GED
• 1-3 years experience in an office support role
• Demonstrated ability to handle information in a sensitive and confidential manner
• Demonstrated ability to work with all levels in the organization
• Demonstrated ability to work independently
• Judgment and discretionary skills
• MS Word - intermediate proficiency
• MS PowerPoint - intermediate proficiency
• MS Excel - intermediate proficiency
• Oracle or similar systems (PeopleSoft Financials, SAP etc.) - intermediate proficiency
• Time management skills

Nice To Haves

• Associates degree in Business or Office Administration
• 3-5 years experience in an office support role

Responsibilities

• Plans and coordinates logistics for meetings and special events, (e.g., conference rooms, refreshments, participant invitations).
• Supports other administrative assistants with duties as needed. Includes covering the front desk and assembling manuals.
• Coordinates office administrative functions including maintaining office supplies, record management, and database updates.
• Provides administrative support for multiple departments as required.
• Coordinates special projects or assignments unique to the Operations department including weekly and monthly reports.
• Coordinates purchasing activities; reviews and reconciles purchasing card expenses; enters into Oracle for payment processing.
• Provides administrative support to the Operations team; prepares, reviews, and updates correspondence including letters, reports, and presentations; reviews and screens email.
• Develops standard and ad-hoc reports; analyzes and summarizes data for management use.
• Serves as administrative resource for internal employees; provides information and interpretation of Company documents.
• Processes confidential information; maintains confidentiality.
• Serves as liaison for addressing internal inquiries, researches, resolves, and responds to inquiries with minimal guidance.
• Regularly monitors all common areas to ensure that they are equipped with the necessary supplies
• Provides supplemental support as needed during peak periods of operational activity

Benefits

• Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being.
• This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s).
• A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf
• Additional and specific details about total compensation and benefits will also be provided during the hiring process.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED