Assistant I, Office

Southern Company • Oakwood, OH

257d

About The Position

Provides intermediate level administrative support to a department or Service Center. The role includes answering telephone calls, checking in and escorting visitors, opening and distributing mail, performing word processing and data entry, maintaining files, ordering supplies, reviewing and/or verifying payroll, and forwarding information to internal departments for processing. Additional responsibilities include preparing and entering purchase orders or voucher requests into PeopleSoft Financials, tracking paid invoices for budget reconciliation and planning, and interfacing with vendors. The position also requires providing customer service, answering routine questions, resolving or researching issues, and performing other support duties specific to the functional department. The role involves maintaining spreadsheets and databases, performing queries, compiling data, and preparing reports.

Requirements

• High school diploma or GED.
• 2-4 years support or administrative experience or equivalent academic education and experience.
• Intermediate proficiency in MS Office Suite.
• Basic proficiency in PeopleSoft Financial and Human Resources.
• Ability to communicate with all levels of a diverse organization.
• Flexibility and attention to detail.

Responsibilities

• Answers telephone calls and checks in and escorts visitors.
• Opens and distributes mail.
• Performs word processing and data entry.
• Maintains files and orders supplies.
• Reviews and/or verifies payroll.
• Forwards information to internal departments for processing.
• Performs photocopying as required.
• Prepares and enters purchase orders or voucher requests into PeopleSoft Financials.
• Tracks paid invoices for budget reconciliation and planning.
• Interfaces with vendors.
• Provides customer service, internally and externally.
• Answers routine questions and provides information.
• Resolves or researches issues and provides follow-up.
• Maintains spreadsheets and databases.
• Performs queries and compiles data.
• Prepares reports.

Benefits

• Competitive base salary.
• Annual incentive awards for eligible employees.
• Health, welfare, and retirement benefits designed to support physical, financial, and emotional/social well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Utilities
• Education Level: High school or GED