Assistant Front Desk Manager ("Asistente de Gerente de Recepcion")

Azul Hospitality•Redding, CA

1d•$22 - $24

About The Position

POSITION PURPOSE Assist Front Office Manager in overseeing the daily operations of the Front Desk Department, Guest Service and revenue management. Ensure that front desk and communications meet hotel standards for maximum guest satisfaction. Act as the main contact for guests and other hotel departments. ESSENTIAL RESPONSIBILITIES Ensure efficient guest registration, check out and telephone service. Observe, guide and train front desk agents and ensure that established procedures are completed in accordance with policy and procedure, i.e., proper public relations techniques are utilized, guests are handled both courteously and professionally, proper identification and credit are established and all posting, cash transactions, account settlements and deposits are handled correctly. Maximizes hotel revenues through upselling, 90% occupancy strategies parking revenues by ensuring proper ticket accountability and posting procedures. Observe the front desk and Guest Services areas and ensure that all staff duties are completed in accordance with established policy and procedure, i.e., proper public relations techniques are utilized, guest requests are handled both courteously and professionally, guests are helped on a timely basis and the proper greetings are used, guests are handled correctly and efficiently, guest complaints and problems are handled in a courteous and professional manner, and ensure follow through. Guest Service Surveys, guest comments (via third party sites, comments card etc.) will be used to measure guest satisfaction. Direct and train staff. Assist in new-hire and on-going training. Direct and assist front desk staff and telecommunications in organizing breaks, ensuring that all work is completed efficiently and according to schedule. Participate in the hiring process of new staff members. Assist with the preparation of Staff Member Transaction Forms, performance appraisals, and any Staff Service forms as appropriate. Review current days expected arrivals and check all VIP and special request reservations to ensure that they are pre-registered, blocked properly and other departments are notified of room assignment. Review the daily room availability and inform staff. Check status of departures on a daily basis. Relay all pertinent information to front desk agents, telecommunications, the following shift supervisor, and the Front Desk Manager. Ensure proper staffing levels based on hotel demand and all necessary reports and forms are completed daily. Oversee sales and operations of Guest Services areas ensuring service excellence, proper inventories and accurate account of sales and cleanliness standards are met and overall appearance. Be familiar with all company policies and benefits. Work as Guest Service Agent on all shifts Learn, work, and cover Night Audit Graveyard shift when needed. Assist with Housekeeping responsibilities such as checking due-outs and when needed clean rooms

Requirements

Must be able to speak, read, write and understand the primary language used in the workplace.
Must be able to read and write to facilitate the communication process.
Requires good communication skills, both verbal and written.
Considerable knowledge of complex mathematical calculations and computer accounting programs.
Budgetary analysis capabilities required.
Extensive knowledge of the hotel, its services and facilities.
Must have excellent leadership capability and customer relations skills.
Most tasks are performed in a team environment with the staff member acting as a team leader. There is minimal direct supervision.
Must be detail oriented with outstanding organizational and communication skills.
Must possess basic computational ability.
Must possess basic computer skills.
Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required.
Ability to analyze, forecast data, and make judgments to ensure proper payroll and production control.
Ability to supervise large staff and accomplish goals on a timely basis.
Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
Thorough knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues, and labor relations, including, but not limited to the following statutes and their state and local analogues (where applicable): Title VII, ADEA, Equal Pay Act, Pregnancy Discrimination Act, FLSA, ADA, OSHA, FMLA, and NLRA.
High School Diploma and College Degree preferred
Previous Front desk operations experience required.
1-3 years Previous Supervisory experience preferred.
Ability to provide and maintain a valid drivers license as the position may require the operation of motorized and electric vehicles.
Regular attendance in conformance with the standards, which may be established by Azul Hospitality, from time to time, is essential to the successful performance of this position.
Upon employment, all staff is required to fully comply with Azul Hospitality rules and regulations for the safe and effective operation of the hotels facilities.
Due to the cyclical nature of the hospitality industry, staff members may be required to work varying schedules to reflect the business needs of the hotel.
In addition, attendance at all scheduled training sessions and meetings is required.

Nice To Haves

Knowledgeable of loyalty programs, brand standards and hospitality industry systems preferred.

Responsibilities

Ensure efficient guest registration, check out and telephone service.
Observe, guide and train front desk agents and ensure that established procedures are completed in accordance with policy and procedure
Maximizes hotel revenues through upselling, 90% occupancy strategies parking revenues by ensuring proper ticket accountability and posting procedures.
Observe the front desk and Guest Services areas and ensure that all staff duties are completed in accordance with established policy and procedure
Guest Service Surveys, guest comments (via third party sites, comments card etc.) will be used to measure guest satisfaction.
Direct and train staff. Assist in new-hire and on-going training.
Direct and assist front desk staff and telecommunications in organizing breaks, ensuring that all work is completed efficiently and according to schedule.
Participate in the hiring process of new staff members.
Assist with the preparation of Staff Member Transaction Forms, performance appraisals, and any Staff Service forms as appropriate.
Review current days expected arrivals and check all VIP and special request reservations to ensure that they are pre-registered, blocked properly and other departments are notified of room assignment.
Review the daily room availability and inform staff.
Check status of departures on a daily basis.
Relay all pertinent information to front desk agents, telecommunications, the following shift supervisor, and the Front Desk Manager.
Ensure proper staffing levels based on hotel demand and all necessary reports and forms are completed daily.
Oversee sales and operations of Guest Services areas ensuring service excellence, proper inventories and accurate account of sales and cleanliness standards are met and overall appearance.
Be familiar with all company policies and benefits.
Work as Guest Service Agent on all shifts
Learn, work, and cover Night Audit Graveyard shift when needed.
Assist with Housekeeping responsibilities such as checking due-outs and when needed clean rooms
Assist with any guest inquiry.
Enforce hotel safety standards.
Any other duties as assigned by the Front Office Manager and/or General Manager.