Assistant Finance Officer

Montgomery County Schools•Troy, NC

5d•Onsite

About The Position

The assistant finance officer (AFO), under minimal supervision, performs senior-level work with extensive decision-making discretion related to strategic deployment and management of financial resources, policy development and ensuring adherence to board policies, state and federal laws and regulations, and financial business practices. Employee performs advanced and supervisory work to carry out Board of Education policies and procedures related to finance under the direction of the Chief Financial Officer.

Requirements

Thorough knowledge and understanding of the principles, practices, and procedures of public school system financial policies
Thorough knowledge of federal, state, and local regulatory requirements applicable to school system finances
Thorough knowledge of county and school board policies, procedures, and standards regarding funding, position control, and allotments
Knowledge of generally accepted accounting principles and principles of public administration, particularly as they relate to units of local government
Knowledge of State statutes, policies, and regulations regarding financial transactions and of federal laws and rules impacting financial operations
Skilled in technology with demonstrated ability to use spreadsheet software and word processing software
Ability to use computer-based financial software packages to include experience with database search and retrieval both through query functions and typical web-based reporting in order to answer questions or to detect errors
Ability to maintain professional and emotional control under stress
Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor
Ability to learn and use specialized tools, equipment or software related to business needs
Ability to develop, monitor, and implement a fiscally sound budget
Ability to direct and evaluate the work of others
Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations
Ability to communicate effectively
Ability to reason, make judgments, and maintain effective working relationships
Ability to employ positive communication skills in all settings/mediums
Ability to problem-solve utilizing sound judgment
Ability to maintain confidentiality regarding school system business
Ability to develop related charts, graphs, reports, and records pertaining to school planning and strategy
Ability to take initiative, work independently, and exercise sound judgement
Ability to conceptualize, initiate, monitor, and evaluate new and/or current programs
Demonstrated ability to perform detailed work, planning, risk assessments, and associated risk mitigation actions
Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment
Associate degree in accounting or related area required
Minimum of five (5) years’ experience in accounting/accounts payable preferred
Possess and maintain a valid Driver’s License or ability to provide own transportation
Travel to school district buildings and professional meetings

Nice To Haves

Bachelor’s degree in business administration, Accounting or related area preferred
Equivalent combination of experience and education

Responsibilities

Adhere to all state, federal, and local laws, policies, and procedures
Lead, manage and supervise/evaluate assigned staff/programs in the district
Collaborate with grant directors and district departments as needed to monitor expenditures for compliance with State and Federal laws as well as grant specifications
Oversee and implement at minimum annual internal audits of individual schools
Implement proper internal control procedures and develop/test procedures to determine compliance while supporting bookkeepers and school administrators
Oversee and monitor the cash needs of the Accounts Payable and Payroll departments and orders cash from State and Federal sources while maintaining compliance with cash management procedures and deadlines
Oversee local, state, or federal surveys and reports accurately and promptly (e.g., Local Capital Outlay reimbursement request (monthly), LGC Cash report (semi-annually), HUBSCO Report (quarterly), various grant reports (quarterly), Sales Tax Return (annually), ACA, Unemployment (annual), Quarterly Tax Filings/W2s, and Escheats Return (annual)
Assist with the preparation of the annual fixed asset and long-term debt roll forward
Establish procedures to assure compliance with financial laws, regulations, and requirements and to assure adherence to generally accepted accounting principles (GAAP) and standard business practices
Establish and maintain a system of controls over cash receipts, deposits, disbursements, and investments in accordance with requirements of the Office of the State Treasurer, the Office of the State Controller, and the North Carolina Department of Public Instruction and in accordance with standard business practices
Ensure compliance with the Chart of Accounts mandated for school district use by the Local Government Commission and the Department of Public Instruction
Implement and maintain an accounting system adequate to record transactions in accordance with the requirements of GAAP, the North Carolina Local Government Commission, the North Carolina State Board of Education, the North Carolina Uniform Education Reporting System (UERS) and other relevant state and federal agencies
Complete local, state, or federal surveys and reports accurately and promptly
Create an inclusive environment with positive communication/public relations
Participate/facilitate professional development workshops and leadership training
Perform related work as assigned or required