Assistant Finance Director

Village Of Hanover Park•Hanover Park, IL

29d

About The Position

Under general direction, assists the Finance Director in planning, directing, managing, and overseeing the activities of personnel of the Finance Department, applying principles of accounting to analyze financial information, and preparing financial reports. Exercises independent judgment in the absence of specific policies and/or guidance from superiors with some direct guidance from superiors. Acts as the Finance Director in his/her absence. Provides customer service skills regarding general water billing issues and manages day-to-day activities of assigned divisions. Plans and prioritizes daily work schedule and analyzes data to develop departmental work plans, often resolving difficult, technical, and administrative issues. Contributes significantly to the development of departmental policies and procedures, and occasionally provides input on policies affecting other departments. Solicits proposals every five (5) years for the Comprehensive Annual Financial Report (CAFR). Coordinates and prepares numerous Prepared by Client (PBC) items. Plans and directs the annual Village audit; coordinates audit schedules, ensures accuracy of requested items, assists departments with audit questions, participates in fixed asset preparation, leads CAFR preparation, ensures compliance with disclosure requirements, and prepares the CAFR award application. Develops utility budget numbers (natural gas and electricity). Prepares budget submittals for three Finance divisions and division 5010 in Water & Sewer. Assists departments with budget questions, prepares the Budget Award Application, and responds to reviewer comments. Analyzes financial information—including assets, liabilities, revenues, and expenditures—and prepares balance sheets, statements, and reports summarizing current and projected Village financial status. Prepares miscellaneous financial reports and account analyses on request. Reviews each payroll prior to processing to minimize errors; evaluates payroll tax and general ledger impacts of new payroll programs and policies. Oversees annual preparation of 1099 forms, 941, and 945 reports. Tracks and maintains all active Village incentive agreements. Assists departments with federal and state grant requests and compliance. Establishes, updates, documents, and coordinates implementation of Finance Department procedures, including accounting, water/sewer billing, and internal control processes. Prepares and updates Finance Department procedural manuals across multiple roles. Directs the Collections Division and Water Billing Services Division. Prepares and/or oversees preparation of Federal, State, and Village municipal fiscal activity reports. Sets up and maintains chart of accounts in the New World Systems financial accounting software. Maintains accounts and internal controls within the system; prepares journal entries; assists staff with system questions; coordinates system updates with IT and Finance users. Oversees all bank, account, and investment reconciliations. Monitors collateral balances. Oversees and assists with the Village's Administrative Adjudication Program, including attending bi-monthly adjudication hearings at Village Hall. Prepares RFPs—including those for collection agencies and banking services—and completes assigned finance-related projects. Adheres to all Village policies and procedures within the department and those in the Employee Handbook. Maintains regular attendance and punctuality. Performs other duties as assigned that fall within the scope of the responsibilities listed above. Facilitates safety training and promotes safety practices, including: Leading safety discussions in management meetings Conducting safety self-inspections Participating in behavioral observations Reviewing accident investigation reports and ensuring corrective actions Overseeing corrective actions for safety violations Following and enforcing all safety regulations and procedures Reporting unsafe conditions, acts, and accidents promptly

Requirements

Completion of a Bachelor's degree in accounting or a related field with knowledge of generally accepted accounting principles (GAAP)
Four (4) years of experience in governmental finance and accounting
Three (3) years of supervisory experience
Ability to perform each essential duty satisfactorily

Responsibilities

Assists the Finance Director in planning, directing, managing, and overseeing the activities of personnel of the Finance Department
Applies principles of accounting to analyze financial information
Prepares financial reports
Acts as the Finance Director in his/her absence
Provides customer service skills regarding general water billing issues
Manages day-to-day activities of assigned divisions
Plans and prioritizes daily work schedule
Analyzes data to develop departmental work plans
Resolves difficult, technical, and administrative issues
Contributes significantly to the development of departmental policies and procedures
Solicits proposals every five (5) years for the Comprehensive Annual Financial Report (CAFR)
Coordinates and prepares numerous Prepared by Client (PBC) items
Plans and directs the annual Village audit
Coordinates audit schedules
Ensures accuracy of requested items
Assists departments with audit questions
Participates in fixed asset preparation
Leads CAFR preparation
Ensures compliance with disclosure requirements
Prepares the CAFR award application
Develops utility budget numbers (natural gas and electricity)
Prepares budget submittals for three Finance divisions and division 5010 in Water & Sewer
Assists departments with budget questions
Prepares the Budget Award Application
Responds to reviewer comments
Analyzes financial information—including assets, liabilities, revenues, and expenditures
Prepares balance sheets, statements, and reports summarizing current and projected Village financial status
Prepares miscellaneous financial reports and account analyses on request
Reviews each payroll prior to processing to minimize errors
Evaluates payroll tax and general ledger impacts of new payroll programs and policies
Oversees annual preparation of 1099 forms, 941, and 945 reports
Tracks and maintains all active Village incentive agreements
Assists departments with federal and state grant requests and compliance
Establishes, updates, documents, and coordinates implementation of Finance Department procedures, including accounting, water/sewer billing, and internal control processes
Prepares and updates Finance Department procedural manuals across multiple roles
Directs the Collections Division and Water Billing Services Division
Prepares and/or oversees preparation of Federal, State, and Village municipal fiscal activity reports
Sets up and maintains chart of accounts in the New World Systems financial accounting software
Maintains accounts and internal controls within the system
Prepares journal entries
Assists staff with system questions
Coordinates system updates with IT and Finance users
Oversees all bank, account, and investment reconciliations
Monitors collateral balances
Oversees and assists with the Village's Administrative Adjudication Program, including attending bi-monthly adjudication hearings at Village Hall
Prepares RFPs—including those for collection agencies and banking services—and completes assigned finance-related projects
Adheres to all Village policies and procedures within the department and those in the Employee Handbook
Maintains regular attendance and punctuality
Performs other duties as assigned that fall within the scope of the responsibilities listed above
Facilitates safety training and promotes safety practices, including: Leading safety discussions in management meetings Conducting safety self-inspections Participating in behavioral observations Reviewing accident investigation reports and ensuring corrective actions Overseeing corrective actions for safety violations Following and enforcing all safety regulations and procedures Reporting unsafe conditions, acts, and accidents promptly