Assistant Facilities Manager

Catholic Charities • San Rafael, CA

1d • $125,000 • Onsite

About The Position

Catholic Charities is the social services arm of the Catholic Church in the Archdiocese of San Francisco. Founded in 1907 to care for the orphans of the San Francisco earthquake, Catholic Charities is an independent non-profit organization. All financial contributions directly support Catholic Charities’ programs in Marin, San Francisco, San Mateo and Sonoma Counties. Catholic Charities serves and advocates for the poor, the sick, the distressed, children, youth, families, immigrants and seniors, regardless of race, religion, color, sex, age, physical or mental disability, national origin, sexual orientation, or any other basis covered by local law. Catholic Charities is one of the largest, most comprehensive human services agencies in Northern California, reaching more than 35,000 individuals a year in San Francisco, San Mateo, and Marin counties. We are an integral part of our communities, helping bolster and empower our neighbors – single mothers, homeless adults and families, adults with disabilities, seniors, children and youth, and immigrants – when they need help, solutions, and hope. We are compassionate caregivers, ardent advocates, and champions of those in need. If you are eager to have a substantive impact on the lives of others and the health of our community, apply here. Join us as we change lives. We are seeking a highly organized and experienced Assistant Facilities Manager to oversee the maintenance, construction projects and operations of our company's facilities. As an Assistant Facilities Manager, you will be responsible for ensuring that our buildings and grounds are well-maintained, safe, and compliant with all relevant regulations. Your role will involve managing a team of maintenance staff, coordinating vendor relationships, and implementing effective facility management strategies. The ideal candidate will have a strong background in facility management, construction, excellent leadership and communication skills, and a keen eye for detail. Must have a willingness to handle urgent matters during off hours as needed.

Requirements

• Bachelor's degree in facilities management, business administration, or a related field (or equivalent 3-5 years of work experience).
• Proven experience as a Facilities Manager, Construction Manager, or in a similar role.
• Strong knowledge of building systems and maintenance procedures.
• Excellent leadership and people management skills.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Solid understanding of budgeting, financial management, and cost control.
• Familiarity with relevant safety and environmental regulations.
• Strong communication and interpersonal skills.
• Proficiency in computer software applications related to budgeting & word processing, facility and staff management.
• Coaching and developing existing employees.
• Knowledge of effective staff Performance Management
• Ability to set priorities and motivate team members.
• Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in cross-cultural situations.
• Fingerprinting Clearance: Required
• COVID Vaccine & Booster: Required

Responsibilities

• Facility Maintenance: Develop and implement a comprehensive maintenance program for all facilities, including regular inspections, preventive maintenance, and repairs. Ensure that all building systems (electrical, HVAC, plumbing, structural components etc.) function properly and comply with safety and regulatory standards.
• Team Management: Supervise a team of maintenance technicians, custodial staff, and other facility personnel. Provide guidance, training, and support to ensure efficient and high-quality work. Delegate tasks, establish performance goals, and conduct regular performance evaluations.
• Vendor Management: Manage relationships with external service providers, contractors, and suppliers. Obtain competitive bids, negotiate contracts, and oversee their performance to ensure timely completion of work and adherence to quality standards. Monitor service level agreements and address any performance issues promptly.
• Budgeting and Cost Control: Develop and manage the Facilities Department budget. Monitor expenses, identify cost-saving opportunities, and implement strategies to optimize resource allocation. Maintain accurate records of all expenditures and ensure compliance with financial guidelines.
• Safety and Compliance: Ensure compliance with local, state, and federal regulations related to building codes, safety standards, and environmental regulations. Develop and enforce safety procedures and protocols. Conduct regular inspections and coordinate necessary corrective actions to maintain a safe working environment.
• Space Planning and Utilization: Collaborate with various departments to optimize the use of available space. Lead/coordinate office relocations, renovations, and expansions. Develop space plans, oversee furniture and equipment installations, furniture ordering, and ensure ergonomic standards are met.
• Emergency Preparedness: Develop and implement emergency response plans, including evacuation procedures, fire safety protocols, and disaster recovery plans. Conduct/coordinate regular drills and provide training to employees to ensure their safety and readiness in emergency situations.
• Sustainability Initiatives: Identify opportunities to improve energy efficiency, reduce waste, and implement sustainable practices within the facilities. Evaluate and recommend eco-friendly technologies and solutions that align with the organization's environmental goals.
• Property Management: To participate in building and land lease negotiations and ongoing management oversight for the Agency. Identify any capital improvements and purchases that need to be conducted. Contribute to producing and managing annual and five-year Capital Budgets. Conduct inspections with various government and regulatory agencies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level