Assistant Facilities Manager

ABM US•San Diego, CA

5h•$90,000 - $107,000

About The Position

ABM is urgently seeking a highly skilled and dedicated Assistant Facilities Manager to oversee the overall operation of facility management services across multiple locations, including critical infrastructure at our client sites. This role is crucial for ensuring the safety and well-being of employees, safeguarding company assets, and maintaining strong client relationships to enhance future business. The ideal candidate is a proactive problem-solver with strong business acumen and technical expertise, capable of implementing strategies, evaluating processes, and enhancing infrastructure to meet dynamic customer needs. They will manage complex systems, overseeing their design, development, and integration throughout the project lifecycle, particularly for gate systems, to deliver mission-critical solutions that improve accessibility, optimization, and security.

Requirements

Bachelor’s Degree (B.A. or B.S.) from an accredited college or university in a relevant field or equivalent is desirable but not required.
Minimum 3 - 5 + years of facility management, plant operations, engineering, or maintenance supervision experience.
CMMS (Computerized Maintenance Management System) experience (e.g., 360 Facility, Maximo, Corrigo) is required.
Computer proficiency with Google Suite and Google products.
Knowledge of relevant regulations, codes, permits, and standards, particularly those related to electrical, mechanical, and HVAC systems.
Strong understanding of facility management principles and practices, particularly in critical infrastructure industries.
Excellent organizational, planning, and documentation skills.
Strong verbal and written communication skills to all levels ("C" level and below), including customers and vendors.
Strong interpersonal skills, including report writing ability.
Strong problem-solving skills with the ability to identify potential issues and develop effective solutions.
Ability to manage multiple tasks and projects simultaneously.
Proven budget and personnel responsibilities.
Demonstrated strategic thinking and adaptability to new approaches.
Strong leadership and team-building skills, with a focus on mentoring and developing team members.
Critical thinking and data analytics skills to support decision-making and improve operational efficiency.

Nice To Haves

Preferred 3 - 5+ years of experience in mission-critical operations environments.
Preferred but not Required 5+ years of Electrical or Mechanical experience.
Preferred Experience generating cost savings through multiple continuous improvement activities.
Building Automation System (BAS) experience (e.g., Siemens Apogee, Johnson Metasys, Trane Tracer) is preferred.
Familiarity with Agile/Scrum or similar collaborative tools is a plus.
CPMM (Certified Plant Maintenance Manager), CFM (Certified Facility Manager), or other relevant certifications.
Ability to obtain relevant certifications within 6-12 months if not already certified.

Responsibilities

Lead and assist in managing the day-to-day operations of critical infrastructure facilities, ensuring optimal performance, reliability, and high-quality work without impact to internal/external customers.
Oversee a team including Facility Coordinators, Chief Engineers, Workplace Experience Coordinators, technicians, handypersons, and vendors.
Act as the single point-of-contact for all facility-related issues, managing customer relationships, schedules, new business, projects, budgets, expansion, and staffing.
Supervise and escalate ABM’s response to after-hours emergencies at assigned facilities.
Conduct regular inspections and audits of facility systems and operations to ensure compliance with regulatory requirements.
Support the design and implementation of maintenance strategies to ensure the safety and efficiency of facility systems.
Develop, plan, and implement annual shutdown programs for preventive maintenance activities.
Monitor facility systems (HVAC, electrical, mechanical, BAS, BMS, Fire Protection Systems) to identify potential issues, implement corrective actions, and resolve complex problems while minimizing risk and business impact.
Manage oversight from preventive maintenance inspections and provide guidance on addressing issues.
Maintain technical knowledge of critical electrical and mechanical systems with the ability to prioritize, assign, track, and trend equipment history.
Oversee the development and accuracy of site-level operating procedures and other documentation.
Develop and manage budgets for facility operations and maintenance, including planning, forecasting, recommending, and estimating facility repairs and improvements.
Coordinate with, identify, vet, and approve all sub-contractors and vendors to schedule and oversee maintenance and repair work, ensuring compliance with SLAs and quality standards.
Manage purchasing, utilizing, and managing subcontracts and vendors.
Ensure all work performed within mission-critical space adheres to high-quality standards.
Comply with policy and audit standards for safe storage, usage, and disposal of hazardous materials.
Ensure all facility documentation, including maintenance logs and safety records, are accurately maintained.
Ensure projects are completed to client satisfaction, successfully managing budgets/financials, schedules, key performance indicators, and contractual requirements.
Provide hands-on instruction, training, and support to expand the capabilities of operations staff in basic maintenance, safety, and troubleshooting procedures, including proper tool use and care.
Instill a high level of professionalism and direct the performance of contracted maintenance.
Ensure ABM training expectations are met and audit the process monthly.
Participate in the development and implementation of sustainability initiatives to improve energy efficiency and reduce operational costs.
Audit all CMMS databases for accuracy and completeness, produce reports as required, and control system access and user credentials.
Collaborate with other departments to support facility-related projects and initiatives.
Commitment to continuous improvement and staying current with industry trends and best practices.