Assistant Facilities Manager - onsite

CBRE • Boulder, CO

3d • Onsite

About The Position

About the Role: Step into a pivotal role as an Assistant Facilities Manager at CBRE, where you'll manage office space in Boulder, while also serving as the remote point of contact for additional sites. In this role, you won't just oversee day-to-day operations—you'll ensure efficient space management, drive service excellence, and support a seamless workplace experience across multiple locations. As a key member of our Facilities Management team, you'll collaborate with Property Managers, landlords, and cross-functional teams to ensure every property under your care runs like a well-oiled machine. If you're ready to make an impact where precision and performance matter, this is your opportunity to shine. What You'll Do: Coordinate facility repairs and maintenance with vendors and contractors to ensure smooth daily operations. Conduct regular site walks to proactively identify and address facility issues. Perform routine inspections to ensure compliance with local, state, and federal regulations, while recommending improvements and upgrades. Manage vendor relationships and oversee invoicing procedures to maintain service quality and cost control. Create and manage purchase orders and support budget planning and ongoing budget management. Serve as the primary point of contact for front-line client requests, providing timely and effective support. Create, monitor, and manage work orders through to completion, ensuring timely resolution. Coordinate with trades personnel and vendors to execute both corrective and preventive maintenance tasks. Apply cross-functional knowledge to align your work with team and departmental objectives. Lead by example and model behaviors consistent with CBRE's RISE values—Respect, Integrity, Service, and Excellence. Contribute to high-quality outcomes by ensuring accuracy in your work and collaborating effectively with your team. Execute tasks according to established protocols and timelines. Communicate complex ideas clearly and simply to ensure understanding across all levels.

Requirements

• Candidate must have prior facilities management experience and a strong understanding of the associated administrative responsibilities.
• Bachelor's Degree preferred with 2-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
• Understanding existing procedures and standards to solve slightly complex problems.
• Demonstrated ability to manage vendor relationships and performance.
• Ability to analyze complex problems and make informed decisions and apply relevant precedents.
• Experience using a CMMS to manage work orders required.
• Strong interpersonal skills, with the ability to build rapport and collaborate with colleagues, stakeholders, and clients.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.
• Strong interpersonal skills, with the ability to build rapport and collaborate with colleagues, stakeholders, and clients.
• Must have strong organizational skills with a curious and analytical mindset.
• Advanced mathematical skills, including proficiency with percentages, fractions, and other complex calculations.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

• Coordinate facility repairs and maintenance with vendors and contractors to ensure smooth daily operations.
• Conduct regular site walks to proactively identify and address facility issues.
• Perform routine inspections to ensure compliance with local, state, and federal regulations, while recommending improvements and upgrades.
• Manage vendor relationships and oversee invoicing procedures to maintain service quality and cost control.
• Create and manage purchase orders and support budget planning and ongoing budget management.
• Serve as the primary point of contact for front-line client requests, providing timely and effective support.
• Create, monitor, and manage work orders through to completion, ensuring timely resolution.
• Coordinate with trades personnel and vendors to execute both corrective and preventive maintenance tasks.
• Apply cross-functional knowledge to align your work with team and departmental objectives.
• Lead by example and model behaviors consistent with CBRE's RISE values—Respect, Integrity, Service, and Excellence.
• Contribute to high-quality outcomes by ensuring accuracy in your work and collaborating effectively with your team.
• Execute tasks according to established protocols and timelines.
• Communicate complex ideas clearly and simply to ensure understanding across all levels.

Benefits

• Onsite Perks - Free parking, complimentary EV charging and snacks & beverages
• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
• Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees