Assistant Facilities Manager

JLL-posted 4 months ago

Full-time

Onsite • Jacksonville, FL

Real Estate

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JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Assist Facility Manager with tactical planning for the site as needed or requested
Retrieve mail/packages from loading dock and distribute following site SOW
Assist with ordering of office supplies, consumables, PPE, etc.
Provide general overall facility management services including continuous monitoring of office/facility
Support work order management for in house staff and vendors as necessary
Assist with the coordination and scheduling of maintenance activities
Coordinate special events in support of client or JLL
Support facility soft services as needed and directed such as: meetings preparation, conference room reservations and set up, food services, vending, and badging
Act as an interface with client, vendors, visitors and guests with a focus on providing quality customer service
Ensure appropriate follow up with customers
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
Monitor and report to the Facility Manager on the facility operation, through both direct employees and third-party service providers, to ensure that all KPI's and SLA's are met or exceeded
Assist with budgetary requests, analysis, and reporting
Assist with researching, analyzing, and reporting budget variances
Implement and monitor hazard control and team safety practices
Manage site level invoicing as required
Any and all other tasks and duties assigned

Bachelor's Degree or equivalent work experience in Facilities Management or Property Management required
Minimum of two (2) years of industry experience required either in the corporate environment or as a third-party service provider
Strong leadership and relationship building skills
Strong interpersonal skills and problem-solving ability
Excellent verbal/written communication and presentation skills
Proven record of providing excellent internal and external customer service
Strong knowledge of Microsoft Office products such as Office, Outlook, Excel, etc.

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays

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