Assistant Facilities Manager of Operations & Finance

JLL • Los Angeles, CA

410d

About The Position

The position involves managing site operations and vendor relationships to ensure compliance with policies and procedures while delivering exceptional service to clients. The role includes financial management, client relationship management, and leadership of a team to support site operations and projects.

Requirements

• Associate's or Bachelor's degree in Facilities, Property, Business or related field desirable.
• Minimum 2 years of supervisory experience in facilities management or related field.
• Proficient in a range of information technology tools and platforms.
• Strong analytical, organizational and presentation skills.

Responsibilities

• Manage the site in accordance with all agreed policies, procedures and contract scope.
• Assist with vendor management for maintenance of janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and others defined within the portfolio of respective sites.
• Support the sourcing SME and area/site managers through the vendor contract procurement process.
• Ensure all vendors are in compliance with contract and all insurance requirements are met.
• Ensure compliance with all health and safety, environment and risk management policies and procedures in conjunction with the area/site manager.
• Coordinate internally with other teams which may include fitness, food services, security and capital projects.
• Support the site and area manager in the implementation of short and long-term projects for the client.
• Manage client relationships ensuring that expected service levels are achieved.
• Assist the area/site manager to achieve or exceed financial targets and key performance indicators.
• Manage vendor purchase orders, invoices, and payments.
• Lead, manage, develop and supervise a professional team in the delivery of extraordinary events.

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Real Estate
• Education Level: Associate degree
• Number of Employees: 10,001+ employees