Under the direct supervision of the Director of Sales, the Assistant Event Coordinator is responsible for overseeing VIP and group events from the planning and preparation phase through to completion. Their duties include meeting with vendors at the venue location to help with set-up, running errands for supplies and decorations and working with staff to ensure the completion of a successful event. Their job is to work also with the Sales team to help them establish their event needs along with working the events on track. The employee in this classification will assist with the sales and operations of VIP, group sales and corporate events as needed. This includes ensuring all committed contracts are entered in our CRM system correctly, pricing and payments are accurate and received, calendar invites are created and updated accordingly to the bookings, transportation is scheduled, and other miscellaneous add-ons are scheduled for the event. The employee is also responsible for greeting and hosting VIP and/or groups for corporate sales. Ensure all customer requests are met for their experiences, work closely with the Sales team and Track team to coordinate a successful group event for the client.